Payroll Operations Specialist

University of Minnesota•Minneapolis, MN

35d•$24 - $29•Hybrid

About The Position

The Payroll Operations Specialist role is a key position within the College of Liberal Arts Human Resources Team, primarily responsible for the accurate and compliant management of payroll, HR data,and related policy application. This position provides service across the College of Liberal Arts, including HRMS support and guidance, interpreting and applying policy provisions around pay practices across employment groups, managing employee records, and identifying operational efficiencies around payroll processing. The specialist is required to interpret and apply policy provisions and consult on complex procedures. The College of Liberal Arts Payroll Specialist works with high attention to detail in all aspects of system monitoring and reporting to ensure data integrity and policy compliance. This role works independently to oversee all aspects of payroll coordination and compliance within the College of Liberal Arts.

Requirements

High school diploma/GED and four (4) years of general accounts transaction experience. Training/education may be substituted for up to two (2) years of experience.
Experience working with a high volume of transactions and multiple competing deadlines
Demonstrated commitment to customer service, including effective oral and written communication skills
Experience with MS Office suite applications, including MS Word and MS Excel
Must be able to complete training and show proficiency with PeopleSoft HRMS and collegiate systems and processes

Nice To Haves

Experience working within a web-based enterprise HR and Payroll system
Experience with the PeopleSoft HRMS 9.2
Demonstrated critical thinking and problem-solving skills
Highly developed organization skills with high attention to detail and the ability to handle multiple projects simultaneously
Intermediate computer skills in spreadsheet creation and management, and web-based reporting
Experience working in a higher education environment
Knowledge of and experience with application of University policies, workflows, and systems
Ability to work independently and as a member of a team

Responsibilities

HRMS & Payroll Administration
College approver for TeamDynamix requests: Analyze TDX requests for policy compliance. Partner with units or other colleges to resolve inconsistencies prior to approving over to OHR Operations for processing.
Consult on policies and procedures related to payroll, including unit workflow and requirements, University pay policies and procedures, and correct time and absence reporting.
Performs review of accurate time reporting, verification, and balancing to ensure internal controls are followed and audit requirements are met.
Resolve discrepancies and errors appropriately. Coordinate resolution with the department.
Process payroll updates and off cycles as needed.
Serve as Unit Time and Absence Administrator.
HRMS Management
Maintains job data integrity by conducting routine audits and analyzing data utilizing queries and reporting tools; ensures updates are incorporated so systems are compliant with all policies.
Manage and track various changes of appointments, ie, faculty phase retirements, faculty development leaves, etc.
Oversight of HRMS schedules and delegations.
In coordination with the Payroll Manager, research and recommend best HRMS practices with units.
I-9 Administration
Process and monitor employment verification.
Volume fluctuates with the semester cycle.
Analyze documentation to ensure it reflects compliance with federal I-9 requirements.
Stop Pay Report: Resolve discrepancies found
Other duties as assigned

Benefits

Competitive wages, paid holidays, and generous time off
Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
Low-cost medical, dental, and pharmacy plans
Healthcare and dependent care flexible spending accounts
University HSA contributions
Disability and employer-paid life insurance
Employee wellbeing program
Excellent retirement plans with employer contribution
Public Service Loan Forgiveness (PSLF) opportunity
Financial counseling services
Employee Assistance Program with eight sessions of counseling at no cost
Employee Transit Pass with free or reduced rates in the Twin Cities metro area