Payroll Operations Associate: Part-Time
About The Position
ConnectPay provides comprehensive payroll and HR solutions specifically designed for small and medium-sized businesses. Our mission is to simplify payroll processes while ensuring full compliance with tax regulations, enabling our clients to focus on growing their businesses. At ConnectPay, we combine technology with a human-first approach. Our team plays a critical role in ensuring accurate, secure, and timely delivery of payroll materials and tax documents to our clients. We value attention to detail, accountability, and teamwork in delivering exceptional service. The Payroll Printing & Shipping Specialist is responsible for the accurate printing, preparation, packaging, and shipment of payroll and tax-related materials for ConnectPay clients. This role focuses primarily on physical production and distribution tasks, ensuring sensitive client information is handled securely and delivered on time. This is an in-office, part-time position, with most of the work occurring on Mondays, Tuesdays, and Wednesdays, aligned with payroll processing and shipping schedules. Number of hours worked per week will vary but it could be anywhere from 20-30 hours a week.
Requirements
- High school diploma or equivalent
- Strong attention to detail with a high level of accuracy
- Organized, efficient, and able to follow documented procedures
- Comfortable working with printers, shipping systems, and related equipment
- Familiarity with US Mail, FedEx, UPS, and general shipping processes
- Ability to stand for extended periods of time
- Ability to lift up to 20 pounds
- Strong communication skills and ability to work collaboratively as part of a team
- Trustworthy and capable of handling sensitive and confidential client information
Responsibilities
- Print payroll checks, payroll reports, and shipping labels in accordance with established procedures
- Seal checks, assemble payroll packets, and carefully package client materials to ensure accuracy, confidentiality, and secure delivery
- Prepare and ship client packages using approved couriers, including US Mail, FedEx, and UPS
- Process and ship year-end tax documents, including W-2s and 1099s
- Order and maintain adequate inventory of office and shipping supplies, including: Checks Envelopes Labels Paper Toner
- Monitor printing and shipping equipment and alert leadership when service or repairs are needed
- Reconcile shipping invoices and assist with tracking and carrier-related inquiries as needed
- Answer incoming phone calls and route or respond appropriately when required
- Assist with related office and administrative tasks as assigned to support operations and deadlines
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
