Payroll/Office Specialist

SWS Equipment•Spokane Valley, WA

54m

About The Position

Position Summary The Payroll/Office Specialist is responsible for processing payroll and supporting accounting operations with a high degree of accuracy and confidentiality. This role manages payroll administration and tax reporting while supporting other department functions to ensure timely processing, accurate reporting, and compliance with federal and state regulations. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

Requirements

Minimum of one (1) year of payroll experience
Minimum five (5) years’ general accounting/office experience
Strong Microsoft Excel skills, including formulas, pivot tables, and reconciliations
Demonstrated attention to detail with strong organizational and time-management skills
Ability to manage multiple priorities and deadlines with minimal supervision
Strong written and verbal communication skills, with the ability to interact professionally across departments and with external partners
Proven discretion and judgment when handling sensitive employee, payroll, and financial information

Responsibilities

Mange extended leave administration, including submitting and reviewing reports from third party vendors
Onboard new employees, including system setup and ordering Gas and Credit Cards as needed
Process employee updates such as W-4s, benefit changes, and direct deposit information
Process all payroll types (bi-weekly, off-cycle, bonus, commission), including adjustments and tax deposits
Manage quarterly and annual payroll tax filings, business licenses, child support payments, and other required withholdings
Calculate commission payroll accurately and on schedule
Ensure compliance with federal, state, and multi-state payroll regulations
Collaborate with external vendors to manage the payroll system
Maintain accurate payroll records and respond to employee payroll inquiries
Other HR tasks as assigned
Support day-to-day accounts payable and other finance department activities, ensuring accuracy, timeliness, and compliance with company policies
Process vendor invoices, including invoice review, generation, and distribution
Monitor aging reports and assist with follow-up on outstanding balances or discrepancies
Research and resolve vendor issues, payment discrepancies, and account inquiries in a timely manner
Maintain vendor and customer setup, including W-9 collection and maintenance of account records
Support month-end close activities, including reconciliation and reporting
Perform year-end activities such as 1099 preparation and audit support
Maintain accurate documentation and records in accordance with internal controls and accounting policies
Process credit card expense reporting, sales tax documentation and reporting, Good to Go invoices, resale certificates, and third-party billing requirements
Provide administrative and financial support to internal teams as needed
Perform other duties as assigned