Payroll Manager

Thrifty White Pharmacy•Maple Grove, MN

6h•$75,000 - $124,000•Hybrid

About The Position

The Payroll Manager oversees all payroll and fleet functions for a multi-state, 1,500-employee ESOP organization. This role ensures the accurate and timely processing of bi-weekly payroll, maintains compliance with federal and state regulations, leads the payroll team, and partners with ADP, PeopleSoft, and internal departments to support daily operations. The position requires strong analytical capability, exceptional attention to detail, and a continuous-improvement mindset that supports long-term projects such as automation initiatives and the rollout of Microsoft 365 tools. The Payroll Manager also oversees the company’s delivery fleet of approximately 50 vehicles, working closely with stores, risk/insurance, and third-party vendors to ensure compliance, operational readiness, and accountability.

Requirements

5+ years of progressive payroll experience, including multi-state payroll
Strong working knowledge of wage and hour laws, tax rules, and compliance
Fluency in PeopleSoft Payroll or equivalent ERP payroll module
Experience preparing or managing mid-size payroll (500+ employees)
High proficiency in Excel and Microsoft 365 environments
Strong analytical, organizational, and leadership skills

Nice To Haves

Bachelor’s degree in Accounting, HR, Business, or related field (or equivalent experience)
Experience with ADP or equivalent tax filing service
Experience in a retail, healthcare, or distributed workforce environment
Experience implementing or supporting automation initiatives

Responsibilities

Oversee the preparation, review, and processing of bi-weekly, multi-state payroll for approximately 1,500 employees
Manage and validate personnel changes and time data in PeopleSoft
Ensure accurate calculation of regular pay, overtime, differentials, bonuses, garnishments, deductions, and benefits
Maintain compliance with federal, state, and local wage and hour laws, including requirements tied to new legislative mandates (MN Paid Leave 2026, OBBB, etc.)
Monitor regulatory changes and advise leadership regarding operational impacts and required modifications
Oversee payroll tax processes in partnership with ADP; validate tax filings and resolve discrepancies
Maintain and update payroll policies, procedures, controls, and documentation
Lead and develop the payroll team (currently one payroll staff), including training, cross-training, and performance management
Respond to employee and management inquiries regarding payroll, pay changes, and system functionality
Support setup of new states, new business entities, and new payroll tax jurisdictions
Maintain the confidentiality and security of all payroll data
Play a key role in the company's automation workstream, assist in identifying manual processes, mapping workflows, and supporting build/testing
Lead adoption of Microsoft 365 tools within the payroll function
Partner with IT and Finance on scheduled system upgrades, configuration changes, and data integrity initiatives
Support ad hoc reporting needs and data analysis for Finance, HR, and Leadership
Oversee administration of the company’s ~50-vehicle delivery fleet, including assignments, transitions, repairs, and compliance documentation
Serve as the primary point of contact for the leasing company, insurance partners, and internal stakeholders
Ensure vehicle incidents, claims, and maintenance are processed in accordance with policy
Maintain and update fleet policies and procedures