Payroll Manager

Marymount University • Lexington, MA

2d • $80,000 - $90,000 • Hybrid

About The Position

The Payroll Manager is responsible for the accurate and timely processing of the university’s payroll in compliance with all applicable laws, regulations, and internal policies. This role oversees all aspects of payroll operations, including payroll processing, tax reporting, auditing, out of state worker compliance, benefit auditing, Workday benefit processing and vendor integrations, and employee inquiries, ensuring a high standard of service and confidentiality. The Payroll Manager leads a payroll specialist, implements process improvements, maintains system integrity, and partners closely with HR, Finance, and external vendors. The role requires strong knowledge of payroll systems (Workday preferred), tax laws, and wage and hour regulations, timekeeping as well as experience managing multi-state payroll. A detail-oriented mindset, strong analytical skills, and a commitment to operational excellence are essential for success in this role.

Requirements

• Bachelor's degree in Accounting, Business Administration, Human Resources, or related field required.
• Five (5) years of related payroll experience to include extensive knowledge of the payroll function including preparation, balancing, internal control, out of state worker compliance, wage and hour regulations, timekeeping, and payroll taxes.

Nice To Haves

• Workday proficiency; able to read, write and speak Spanish.

Responsibilities

• Oversees and manages payroll to ensure all department outcomes are achieved effectively.
• Coordinates payroll activities and ensures compliance with established financial, legal and/or administrative requirements
• Acts as primary point of contact for payroll related inquiries and errors, to included engaging internal and external parties (such as city, state, federal agencies, etc.) as applicable, providing appropriate research and communicating outcomes timely and effectively to stakeholders and in a manner consistent with excellent customer service
• Define and implement industry standard best practices processes and strong financial controls to foster continuous improvement, and to improve workflow, ensure accurate and timely payroll processing and accuracy of general ledger postings and reconciliations
• Ensures payroll guidelines/policies/procedures are documented, maintained and updated.
• Acts as primary point of contact for external auditors and also audits employee tax documents, payroll balance sheets, YTD earnings, etc. as needed
• Resolves Workday system/vendor issues/problems by working closely with the IT Services staff and authorizes updates for items impacting payroll.
• Works with IT Services to correct and test problems with the payroll system due to upgrades and patches.
• Verifies a variety of payroll related data to ensure accurate distribution of funds and payroll; this includes review of prepared time sheets, pay changes and detailed registers (such as taxes, deductions, and rates)
• Oversee the processing of bi-weekly payroll to include all Leave payroll adjustments, transmits Direct Deposit and Positive Pay files, calculates, prepares and transmits federal and state tax deposit and calculates, prepares and transmits retirement files
• Performs quarterly/year-end functions and processes forms for current and previous employees to include, preparation and entry of taxable adjustments (Auto, group term life etc.); prepares W-2 Tax Statements, reconciles to the general ledger and makes appropriate adjustments; updates entries to tax tables; and administers quarter and annual closings to the payroll system
• Performs a variety of payroll adjustments and reconciliations to include processing vacation/sick adjustments, preparation of journal entries, processing leave accruals and entitlement changes, and entry of reconciliations to general ledger accounts pertaining to Payroll
• Performs periodic duties to include update and creation of Payroll Procedures /Processing Manual; monitors and runs update process for Campus Employment/Federal Work Study limits; distributes payroll audit information and communicates with audit team; keeps current on all laws related to payroll
• Manages remote workers to ensure compliance with state registration for taxes and applicable state leave programs or other payroll/benefits related to out of state workers
• Completes retirement plan discrimination testing
• Payroll Workday Benefits Administrator
• Facilitates accurate and timely delivery of employer contributions and employee payroll deductions to carriers, plan administrators, or other appropriate service providers
• Reviews Workday benefit and retirement plan integration reports; investigates and resolves integration errors and issues; audit invoices to verify participant coverage
• Completes records, reporting, and other documentation required by federal, state, and provider rules, regulations, and policies
• Programs Workday for Open Enrollment; monitors and audits ongoing benefit processing

Benefits

• Marymount offers a comprehensive and flexible benefits program designed to support the health, well-being, and work-life balance of our benefit-eligible faculty, staff, and their eligible dependents.
• The University’s retirement plan includes a diversified portfolio of investment options, with a University match of up to 3% of employee pretax contributions for full-time employees.
• In addition to competitive health and welfare benefits, Marymount offers flexible and hybrid work arrangements for eligible positions, allowing up to two remote workdays per week.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager