Payroll Manager

ModMed • Boca Raton, FL

1d • Hybrid

About The Position

At ModMed, we’re not just building software—we’re reimagining the healthcare experience. Founded in 2010 by a practicing physician and a successful tech entrepreneur, we took a radically different approach: we hired doctors and taught them how to code. This "for doctors, by doctors" philosophy has allowed us to create an AI-enabled, specialty-specific cloud platform that places patients at the center of care. A Culture of Excellence When you join ModMed, you’re joining an award-winning team recognized for innovation and employee satisfaction. From our global headquarters in Boca Raton Florida, and extensive employee base in Hyderabad India, we are a team of 4,500+ passionate problem-solvers on a mission to increase medical practice success and improve patient outcomes: Consistently ranked as a Top Place to Work 2025 Globee Business Awards: Gold Globee for “Technology Team of the Year” 2025 Black Book Awards: Ranked #1 EHR in 11 Specialties Florida Venture Forum: Venture-Backed Company of the Year We are growing fast, thinking big, and we are just getting started. Ready to modernize medicine with us? Job Description Summary: The Payroll Manager oversees all payroll operations for a growing, multi-state workforce, ensuring the highest levels of accuracy, compliance, and efficiency. Reporting directly to the Director of Payroll, the Payroll Manager will both oversee daily departmental functions and play a pivotal role in special projects aimed at optimizing processes and systems to support the organization’s continued growth.

Requirements

• Education: Bachelor’s degree in Finance, Accounting, Business Administration, or a related discipline.
• Professional Experience: Minimum of 5-7 years of progressive payroll experience, featuring at least 3 years in a management or supervisory capacity.
• Certification: Active Certified Payroll Professional (CPP) designation.
• Expertise: Deep mastery of multi-state tax laws, payroll accounting principles, and compliance frameworks.
• Technical Proficiency: Advanced experience with enterprise-level payroll platforms (e.g., Workday, ADP, or Ultimate Software) and the Microsoft Office Suite (expert-level Excel).
• Analytical Mindset: Exceptional attention to detail with the ability to spot trends and errors in complex datasets.
• Communication: Strong interpersonal skills with the ability to lead teams and communicate sensitive information clearly.
• Adaptability: Proven track record of managing competing priorities within a fast-paced, evolving corporate environment.

Responsibilities

• Team Leadership: Direct the payroll department by managing recruitment, performance evaluations, and professional development.
• Full-Cycle Processing: Oversee timely, accurate multi-state payroll execution while ensuring strict adherence to federal, state, and local mandates.
• Compliance & Reporting: Lead all tax filings, payroll reconciliations, and year-end requirements, including the distribution of W-2s and 1099s.
• Cross-Functional Collaboration: Partner with HR, Benefits, Accounting, and Digital Transformation (DX) teams to streamline data integration and business workflows.
• Process Optimization: Design and implement robust payroll policies and internal controls to minimize risk and increase operational efficiency.
• Regulatory Oversight: Monitor shifting labor laws and tax regulations to proactively update systems and maintain organizational compliance.
• Vendor Management: Serve as the primary point of contact for third-party payroll providers and external service vendors.
• Issue Resolution: Act as the final point of escalation for complex payroll inquiries from employees and internal stakeholders.
• Systems Innovation: Spearhead payroll systems implementations, version upgrades, and technical enhancements.

Benefits

• Comprehensive medical, dental, and vision benefits, including a company Health Savings Account contribution
• 401(k): ModMed provides a matching contribution each payday of 50% of your contribution deferred on up to 6% of your compensation. After one year of employment with ModMed, 100% of any matching contribution you receive is yours to keep.
• Generous Paid Time Off and Paid Parental Leave programs
• Company paid Life and Disability benefits
• Flexible Spending Account, and Employee Assistance Programs
• Company-sponsored Business Resource & Special Interest Groups that provide engaged and supportive communities within ModMed
• Professional development opportunities, including tuition reimbursement programs and unlimited access to LinkedIn Learning
• Global presence and in-person collaboration opportunities; dog-friendly HQ (US)
• Hybrid office-based roles and remote availability for some roles
• Weekly catered breakfast and lunch, treadmill workstations, Zen, and wellness rooms within our BRIC headquarters.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level