Payroll Manager

SRS Distribution Inc.•McKinney, TX

1d•Hybrid

About The Position

Position Purpose: The Payroll Manager plays a pivotal role in overseeing and executing the end-to-end payroll process for Business Customers, ensuring accurate and timely payment to over 17,000 associates while maintaining strict compliance with state, federal, and local regulations. This position requires a seasoned professional with extensive experience in payroll procedures, team management, and a deep understanding of regulatory standards, such as paid and sick leave laws. Collaborating closely with human resources and payroll tax teams, the Payroll Manager will lead initiatives to enhance payroll operations, oversee audits, manage special projects, and drive continuous improvements in payroll metrics, all under the guidance of the Director of Payroll & Compliance. Key Responsibilities: - Lead the execution of the weekly and bi-weekly payroll processes, ensuring precise reconciliation, bank transmittal, and compliance with tax regulations, resulting in timely and error-free associate compensation. - Manage and mentor a team of payroll coordinators, fostering a culture of continuous improvement through training and support, to enhance team performance and efficiency. - Act as the Subject Matter Expert (SME) for Workday earnings and deductions, implementing company-wide compliance strategies that align with legal standards and organizational objectives. - Collaborate with the processing and tax teams to guarantee prompt payroll transmittals and ensure vendor files are reconciled and submitted promptly. - Conduct thorough weekly payroll audits and approvals, enhancing accuracy and maintaining compliance with applicable laws and regulations. - Oversee the integration of payroll history loads and manage tax adjustments associated with acquisitions, ensuring seamless transitions and compliance. - Partner with HROPS and HRBP teams, providing expertise in compliance matters and contributing to the successful completion of special projects that align with strategic goals. - Manage the preparation and review of quarterly and annual payroll tax filings, ensuring timely submissions and alignment with statutory requirements. Direct Manager Direct Reports: The Payroll Manager is accountable to the Director of Payroll & Compliance. This managerial role includes leading and mentoring a team of payroll coordinators and supervisors, ensuring they are aligned with corporate objectives and compliance standards. The Payroll Manager is responsible for fostering a high-performance environment, providing ongoing guidance, training, and support to their direct reports to achieve departmental and organizational goals. Travel Requirements: The Payroll Manager is not required to travel frequently, as the role is predominantly office-based with potential occasional travel for audits and special projects as necessary. Physical Requirements: The position of Payroll Manager is primarily office-based and involves standard physical expectations consistent with typical professional environments. This role requires the ability to remain in a stationary position for extended periods while working at a desk and using a computer. The incumbent must have the capability to communicate effectively, both verbally and in writing, and to access and analyze both printed and digital data to facilitate accurate payroll management and reporting. The Payroll Manager may occasionally need to move between different office locations or conference rooms to attend meetings or collaborate with teams. Light lifting of documents or office materials, generally not exceeding 10 pounds, may be necessary. Visual acuity is essential for detailed review of payroll records and spreadsheets. In alignment with the company's commitment to diversity and inclusion, reasonable accommodations may be provided to enable qualified individuals with disabilities to perform these essential physical functions. These accommodations will be evaluated on a case-by-case basis to ensure a supportive and accessible work environment for all employees. Working Conditions: The Payroll Manager position is centered within a dynamic and collaborative hybrid work environment, which combines in-office responsibilities with remote work opportunities, fostering flexibility and adaptability. This role is integral to the fast-paced, deadline-driven payroll operations, demanding focused precision and consistent proactive engagement. The Payroll Manager is expected to seamlessly navigate between various tasks and projects, coordinating with cross-functional teams to ensure the efficient execution of payroll processes and compliance-related initiatives. This position requires a heightened attention to detail and an ability to perform under pressure while maintaining high standards of accuracy and timeliness. Adaptability and resilience are key, as the role involves managing multiple priorities and deadlines concurrently, reflecting the organization's commitment to operational excellence and employee satisfaction. Minimum Qualifications: Experience: - Minimum of 4 years in a managerial role, overseeing and mentoring a team. - At least 3 years of experience managing payroll processing for organizations with 10,000+ employees. - Processing payroll for a public company with knowledge of SOX compliance and controls. Technical Proficiencies: - Intermediate proficiency in Microsoft Excel, including skills in v-lookups, pivot tables, and use of if(and) functions. - Demonstrated knowledge and hands-on experience with payroll systems, including but not limited to Workday, OneSource Virtual, CIC-Plus, ADP, UltiPro, or Ceridian. - Proficiency in other MS Office tools including Outlook, Word, PowerPoint, and Access. Regulatory and Compliance Knowledge: - Comprehensive understanding of federal, state, and local tax laws. - Familiarity with state-specific sick and meal laws, particularly in states such as California, Washington, and Massachusetts. Certifications: - Possession of FCP (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) is preferred. Education: - Bachelor's degree in accounting or a related field is preferred; alternatively, 5+ years of extensive experience in payroll processing may be considered. Interpersonal and Communication Skills: - Exceptional communication skills, with demonstrated ability to coordinate and manage large-scale communications, particularly during year-end processing. Leadership and Management: - Proven leadership skills with the capability to spearhead projects and guide diverse teams effectively. - Ability to manage hybrid teams, working both in-person and remotely. Additional Skills: - Experience with acquisitions, mergers, and payroll/HRIS implementation processes is highly advantageous. - Strong adaptability to changing priorities and a fast-paced work environment. - Outstanding organizational skills with a meticulous attention to detail.

Requirements

Minimum of 4 years in a managerial role, overseeing and mentoring a team.
At least 3 years of experience managing payroll processing for organizations with 10,000+ employees.
Processing payroll for a public company with knowledge of SOX compliance and controls.
Intermediate proficiency in Microsoft Excel, including skills in v-lookups, pivot tables, and use of if(and) functions.
Demonstrated knowledge and hands-on experience with payroll systems, including but not limited to Workday, OneSource Virtual, CIC-Plus, ADP, UltiPro, or Ceridian.
Proficiency in other MS Office tools including Outlook, Word, PowerPoint, and Access.
Comprehensive understanding of federal, state, and local tax laws.
Familiarity with state-specific sick and meal laws, particularly in states such as California, Washington, and Massachusetts.
Possession of FCP (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) is preferred.
Bachelor's degree in accounting or a related field is preferred; alternatively, 5+ years of extensive experience in payroll processing may be considered.
Exceptional communication skills, with demonstrated ability to coordinate and manage large-scale communications, particularly during year-end processing.
Proven leadership skills with the capability to spearhead projects and guide diverse teams effectively.
Ability to manage hybrid teams, working both in-person and remotely.
Experience with acquisitions, mergers, and payroll/HRIS implementation processes is highly advantageous.
Strong adaptability to changing priorities and a fast-paced work environment.
Outstanding organizational skills with a meticulous attention to detail.

Nice To Haves

Advanced certification in payroll or human resources, such as SHRM-CP, PHR, or SPHR, reflecting a commitment to ongoing professional development.
Demonstrated proficiency in advanced Excel functions, including macros and VBA scripting, to enhance efficiency in payroll processing and reporting.
Extensive experience with integrating payroll systems during organizational restructuring, emphasizing seamless transitions with minimal business disruption.
Proven track record in implementing process improvements and automation within payroll operations, leading to increased accuracy and efficiency.
Proficiency in leveraging data analytics tools to identify trends and areas for improvement within payroll practices.
Experience in managing payroll operations within a multi-national organization, showcasing a deep understanding of global payroll requirements and regulations.
Strong financial acumen with the ability to collaborate effectively with finance teams on budgeting, forecasting, and variance analysis related to payroll expenses.
Demonstrated success in leading cross-functional projects, highlighting the ability to manage diverse teams and achieve project goals within set timelines.
Exceptional interpersonal skills that enhance collaboration across departments and foster a team-oriented environment.
Commitment to fostering a diverse and inclusive workplace, demonstrated through initiatives aimed at promoting equity within payroll practices.

Responsibilities

Lead the execution of the weekly and bi-weekly payroll processes, ensuring precise reconciliation, bank transmittal, and compliance with tax regulations, resulting in timely and error-free associate compensation.
Manage and mentor a team of payroll coordinators, fostering a culture of continuous improvement through training and support, to enhance team performance and efficiency.
Act as the Subject Matter Expert (SME) for Workday earnings and deductions, implementing company-wide compliance strategies that align with legal standards and organizational objectives.
Collaborate with the processing and tax teams to guarantee prompt payroll transmittals and ensure vendor files are reconciled and submitted promptly.
Conduct thorough weekly payroll audits and approvals, enhancing accuracy and maintaining compliance with applicable laws and regulations.
Oversee the integration of payroll history loads and manage tax adjustments associated with acquisitions, ensuring seamless transitions and compliance.
Partner with HROPS and HRBP teams, providing expertise in compliance matters and contributing to the successful completion of special projects that align with strategic goals.
Manage the preparation and review of quarterly and annual payroll tax filings, ensuring timely submissions and alignment with statutory requirements.