Payroll Manager

BuildOps•Los Angeles, CA

2d•$108,000 - $125,000•Hybrid

About The Position

At BuildOps, we’re building a groundbreaking software solution, purpose-built to support today’s commercial contractors. From helping our customers to manage their service all the way to project management, we’re breaking the mold and building a team that invests in our mission statement. We love driven, self-motivated folks experienced in tech start-ups and thrive in fast-paced environments. Could you be our next hire? BuildOps is looking for a Payroll Manager to join our rapidly growing team. You will be directly reporting to the Controller. We are looking for a motivated self-starter who can work in a distributed team environment.

Requirements

Bachelor's degree in accounting, finance, or related field.
7+ years of payroll experience, including both U.S. and Canadian payroll processing.
Strong, hands-on experience with ADP Workforce Now (WFN).
Experience administering Navia benefits (FSA, HSA, commuter, COBRA).
Understanding of U.S. payroll tax laws and Canadian CRA/provincial employment standards.
Experience with year-end filings: W-2, W-2C, 940/941 (U.S.) and T4, T4A, RL-1 (Canada).
Proficiency in Excel and comfort working with HRIS/payroll integrations.
Strong understanding of accounting principles and procedures.
Excellent attention to detail and strong organizational skills.
Ability to work independently and manage multiple priorities.
Strong written and verbal communication skills.
Ability to work independently and as part of a team.

Nice To Haves

CPA & audit experience is a plus.
Experience in a SaaS or technology startup environment is a plus.

Responsibilities

Manage full-cycle U.S. payroll through ADP WFN, including hires, terminations, compensation changes, bonuses, commissions, and equity exercises (NSOs/RSUs).
Ensure accurate processing of multi-state payroll, tax withholding updates, SUTA/SUI registrations, and federal/state compliance.
Review payroll previews and funding, ensuring accuracy and timeliness
Support quarterly and year-end processes (W-2, W-2C, 940/941 review) and assist with audits.
Review and process payroll for Canadian employees through ADP Canada
Assist with taxable benefits, statutory holiday pay, overtime calculations, and provincial leave requirements.
Manage year-end reporting including T4, T4A, and RL-1 (Québec).
Serve as the main point of contact with Canadian payroll partners and ensure proper configuration and funding.
Reconcile all health, dental, vision, life, disability, and supplemental benefit invoices against payroll deductions each billing cycle.
Ensure alignment between employee elections, insurance carrier invoices, and ADP payroll deductions.
Partner with HR and Finance to resolve discrepancies, correct arrears, and maintain accurate benefits accounting.
Communicate with brokers and carriers to resolve eligibility, enrollment, or billing issues.
Manage and reconcile payroll-related activities involving Navia, including health care and dependent care FSA, HSA, commuter/transit benefits, and COBRA administration.
Ensure accurate deduction setup, enrollment file feeds, employer funding, and issue resolution.
Document payroll procedures and improve internal controls.
Ensure HRIS system is up-to-date and ensure accuracy.
Partner with HR on onboarding, compensation changes, benefit updates, and offboarding tasks.

Benefits

Generous equity grant, become an owner in our company!
Macbook computer provided
A comprehensive benefits package
Flexible PTO and hybrid work schedules
Work from home stipend
Hubs in Los Angeles, Toronto, and Raleigh with hybrid work schedules and lunch provided for in-office days
Company events like BBQs and team-building activities, both in-person and virtual
Fast-paced, collaborative, and dynamic work environment
Opportunities for growth and career advancement
Chance to work with cutting-edge technology and innovative solutions
The chance to get in on the ground floor and build something truly groundbreaking for ourselves and our amazing customers