Payroll Manager

Castellum Inc•Hollywood, MD

About The Position

The Payroll Manager is responsible for overseeing and managing all aspects of multi-entity payroll operations across Castellum and its subsidiaries. This role ensures accurate, timely, and compliant payroll processing while maintaining strong internal controls, supporting audits, and continuously improving payroll processes. The Payroll Manager partners closely with Accounting, HR, Finance, and external service providers to ensure payroll accuracy, regulatory compliance, and scalability as the company grows.

Requirements

5+ years of progressive payroll experience, including payroll management or leadership responsibility
Hands-on experience administering payroll through ADP platforms (e.g., ADP Workforce Now or similar), including payroll processing, reporting, tax filings, and system integrations
Demonstrated experience managing multi-state payroll and payroll tax compliance
Strong working knowledge of payroll systems and integrations with accounting platforms
Advanced proficiency in Microsoft Excel and other Microsoft Office applications
Strong analytical, organizational, and problem-solving skills
High degree of initiative with the ability to manage competing priorities and deadlines
Ability to work independently and collaboratively in a fast-paced, growing organization
The successful candidate must meet eligibility requirements to access sensitive information, which requires US citizenship.

Nice To Haves

Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred
CPP (Certified Payroll Professional) designation strongly preferred
Relevant experience may be considered in lieu of formal education.
Experience in government contracting or highly regulated environments preferred

Responsibilities

Manage and oversee end-to-end payroll processing for all employees across multiple legal entities and states
Ensure payroll is processed accurately, timely, and in compliance with federal, state, and local regulations
Review and approve payroll registers, payroll tax filings, and related journal entries
Maintain payroll records including earnings, deductions, benefits, garnishments, and taxes
Ensure compliance with FAR, DFARS, DCAA, and other government-contracting payroll requirements, as applicable
Coordinate payroll tax filings, reconciliations, and year-end activities including W-2s and state filings
Serve as the primary point of contact for payroll audits, internal reviews, and external inquiries
Partner with HR and Accounting to ensure accurate employee setup, benefits deductions, and general ledger integration
Lead payroll-related aspects of acquisitions, including system integration, data conversion, and process harmonization
Develop, document, and enhance payroll policies, procedures, and internal controls
Identify opportunities to improve efficiency, automation, and scalability of payroll processes
Supervise, mentor, and develop payroll staff as applicable
Maintain strict confidentiality of payroll and employee information
Support general accounting activities and cross-functional initiatives as needed