Payroll Manager (67924)

Ventura MedStaff•Omaha, NE

1d•$80,000 - $87,000•Onsite

About The Position

Ventura MedStaff is seeking a Payroll Manager to join our team! Job Summary: The Payroll Manager will oversee and supervise the organization’s payroll functions, ensuring pay is processed on time, accurately, and in compliance with multi-state laws and government regulations. Duties and Responsibilities: Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions. Prepares and maintains accurate records and reports of payroll transactions. Ensures compliance with multi-state, federal, and local payroll wage and hour laws and best practices. Facilitates audits by providing records and documentation to auditors. Identifies and recommends updates to payroll processing software, systems, and procedures. Manage payroll staff, work with the Controller on hiring, terminations, etc... Oversee weekly traveler payroll processing; review and edit documents, correct errors, and balance payroll for each pay period. Process and oversee bi-weekly internal corporate payroll. Verify salary adjustments, garnishments, and retroactive pay for all employees. Maintain payroll policies and procedures and work collaboratively with HR. Respond timely to employee inquiries on all payroll questions. Coordinate year-end tax filings with the Controller. Administer Time and Attendance system and user training for team leads and supervisors. Ensure accuracy of year-end reconciliation and W-2 reporting of relocation expenses. Assist HR with internal policies and process documents for payroll. This documentation should include but is not limited to, overtime process, wage increases, new employees, employee data changes. Performs other duties as assigned. Supervisory Duties: Lead, supervise, and motivate employees to achieve departmental goals. Set performance expectations, conduct performance reviews, and support employee development. Oversee daily operations, including reviewing and approving timecards, time-off requests, and work schedules. Interview, hire, and train new team members to ensure a skilled and effective workforce. Communicate effectively with staff and leadership, providing updates and feedback. Resolve issues or challenges and implement process improvements. Monitor employee performance, maintain accurate documentation, and ensure compliance with company policies. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

Must have multi-state payroll experience.
Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Strong supervisory and leadership skills.
Proficient with Microsoft Office Suite or related software.
Proficient with payroll software.
Ability to prioritize tasks and to delegate them when appropriate.
Ability to function well in a high-paced and at times stressful environment.
Minimum 5 years of payroll related experience OR equivalent of 3 years supervisory/lead experience with Associate's degree in Accounting, Business Administration, or related field required.

Nice To Haves

Certified Payroll Professional (CPP) designation preferred, not required.
Healthcare staffing industry experience preferred.
Experience with Paycom strongly preferred.

Responsibilities

Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
Prepares and maintains accurate records and reports of payroll transactions.
Ensures compliance with multi-state, federal, and local payroll wage and hour laws and best practices.
Facilitates audits by providing records and documentation to auditors.
Identifies and recommends updates to payroll processing software, systems, and procedures.
Manage payroll staff, work with the Controller on hiring, terminations, etc...
Oversee weekly traveler payroll processing; review and edit documents, correct errors, and balance payroll for each pay period.
Process and oversee bi-weekly internal corporate payroll.
Verify salary adjustments, garnishments, and retroactive pay for all employees.
Maintain payroll policies and procedures and work collaboratively with HR.
Respond timely to employee inquiries on all payroll questions.
Coordinate year-end tax filings with the Controller.
Administer Time and Attendance system and user training for team leads and supervisors.
Ensure accuracy of year-end reconciliation and W-2 reporting of relocation expenses.
Assist HR with internal policies and process documents for payroll. This documentation should include but is not limited to, overtime process, wage increases, new employees, employee data changes.
Lead, supervise, and motivate employees to achieve departmental goals.
Set performance expectations, conduct performance reviews, and support employee development.
Oversee daily operations, including reviewing and approving timecards, time-off requests, and work schedules.
Interview, hire, and train new team members to ensure a skilled and effective workforce.
Communicate effectively with staff and leadership, providing updates and feedback.
Resolve issues or challenges and implement process improvements.
Monitor employee performance, maintain accurate documentation, and ensure compliance with company policies.
Performs other duties as assigned.