Lead Payroll Specialist

Aston Carter

6d•$36 - $69•Hybrid

About The Position

We are seeking an experienced Payroll Manager to oversee and ensure the accurate and timely processing of payroll for our organization. This role requires a keen understanding of government regulations and a commitment to maintaining confidentiality and compliance. The ideal candidate will lead our payroll team, providing guidance and support to ensure efficient workflow and excellent service delivery.

Requirements

Expertise in payroll processing, union payroll, certified payroll, and multi-state payroll.
Proficiency in Excel and payroll software, preferably eCMS.
Associate degree in business administration, accounting, or related field, or equivalent experience.
Minimum 5-7 years of payroll processing experience.
Experience with multistate withholding, union reporting, and prevailing wage laws.
Strong analytical, mathematical, and problem-solving skills.
High level of integrity, dependability, and professionalism.

Nice To Haves

Bachelor's degree and Certified Payroll Professional (CPP) certification preferred.
Knowledge of the construction industry is a plus.
Minimum 1 year of experience directly managing people preferred.
Experience working with confidential information.
High quality documentation and report preparation skills.
Effective collaboration, organizational, customer service, and relationship-building skills.
Strong leadership, coaching, training, and mentoring skills.
Excellent communication skills, capable of interacting with all levels, including senior management.

Responsibilities

Supervise and manage the payroll functions, ensuring timely and accurate payroll processing in compliance with all government regulations.
Provide advice, coordination, and workflow management to the payroll team.
Manage union payroll processing and employee payroll master data, ensuring accurate classification and accounting of employee earnings.
Determine appropriate tax jurisdictions and document deductions in accordance with federal and state laws and collective bargaining agreements.
Update system data as needed and enter accurate HR information into the payroll system.
Analyze timecard data and input it into the computerized payroll system.
Maintain confidentiality of all company, employee, and customer data.
Process payroll accurately and submit files to the bank promptly, ensuring compliance with collective bargaining agreements.
Scan, archive, or file payroll-related documents following approved policies.
Respond to management and employee inquiries accurately and timely.
Investigate complex problems and recommend continuous improvement initiatives.
Lead initiatives for productivity and service-level improvements.
Follow procedures related to employee terminations, leaves of absence, and status changes.
Update collective bargaining agreements and maintain current rates in the payroll software.
Track and submit certified reports for prevailing wage job compliance.
Audit and submit assigned monthly union reports and coordinate audit requests.