Payroll Manager (59131)

Morales Group • Indianapolis, IN

1d • Hybrid

About The Position

The Payroll Manager is a critical leader within the Finance function, responsible for overseeing accurate, compliant, and scalable end-to-end payroll operations for a hybrid workforce. This role manages payroll for a growing workforce with approximately 115 internal employees paid bi-weekly as well as up to 2,000 weekly-paid teammates supported through our HRIS platforms This position owns payroll accuracy, compliance, internal controls, and continuous process improvement across multiple systems, pay cycles, and jurisdictions. The Payroll Manager will also play a key role in the company’s transition to a new Applicant Tracking System partnering closely with Finance, Operations, and IT to ensure seamless integration, data integrity, and payroll readiness during and after implementation. This role includes direct leadership of payroll staff and is responsible for ensuring the payroll function operates with accuracy, reliability, and efficiency. The ideal candidate brings experience in high-volume, weekly payroll environments, preferably within staffing or contingent labor, and thrives in cross-functional, fast-paced organizations.

Requirements

• Professional proficiency in written and verbal English; Spanish or additional language proficiency is a plus
• Minimum 5 years of progressive payroll experience, including high-volume, multi-state environments
• Lives out our core values daily: Be Humble, Be Courageous, Be a Light and Be Gritty.
• Proven experience managing weekly and bi-weekly payroll for internal and contingent or staffing populations
• Strong working knowledge of payroll tax compliance, garnishments, and year-end reporting
• Experience with payroll systems, ATS/HRIS platforms, and general ledger integrations
• Advanced Excel proficiency, including reconciliations, analysis, and reporting
• Strong understanding of payroll controls, reconciliations, and audit requirements
• Exceptional attention to detail and ability to meet tight deadlines
• Proven change leadership experience, including system implementations or process redesign
• High level of discretion in handling confidential and sensitive information

Nice To Haves

• Bachelor’s degree in Accounting, Finance, Business, or related field preferred (or equivalent experience)
• CPP certification preferred; FPC or similar payroll certification a plus

Responsibilities

• Own and execute end-to-end payroll processing for bi-weekly internal employees and weekly high-volume teammate payroll
• Ensure accurate, timely payroll execution across multiple pay cycles, pay types, and jurisdictions
• Review, approve, and reconcile payroll prior to submission, maintaining strong segregation of duties and internal controls
• Establish and enforce timekeeping and payroll input controls, including exception reporting and variance analysis
• Ensure full compliance with federal, state, and local payroll tax regulations, wage and hour laws, and reporting requirements
• Own payroll tax funding, payments, and reconciliations across all jurisdictions
• Oversee preparation, review, and filing of all quarterly and annual payroll tax forms (941, 940, W-2/W-3, and state/local filings)
• Lead all year-end payroll activities, including reconciliation, distribution, and audit readiness
• Administer employee garnishments (child support, tax levies, court orders), ensuring legal compliance, prioritization, and timely remittance
• Resolve payroll tax notices, discrepancies, amendments, and penalties in partnership with Finance and external vendors
• Oversee payroll-related benefit deductions and vendor remittances, ensuring accurate reconciliation and timely funding
• Serve as the payroll lead for system integrations, enhancements, and optimization initiatives
• Design, document, and implement scalable payroll and timekeeping processes
• Lead payroll-related workstreams for the transition to a new ATS, ensuring payroll readiness through implementation and go-live
• Partner with HR, Operations, IT, Finance, and external vendors to manage payroll dependencies and change impacts
• Validate end-to-end data flows between ATS, payroll systems, and downstream finance systems.
• Lead, coach, and develop payroll team members and offshore resources, setting clear expectations and accountability
• Act as the primary payroll partner to Finance, HR, Operations, and external stakeholders
• Identify payroll risks and implement mitigating controls to ensure compliance, accuracy, and audit readiness
• Develop, maintain, and update payroll policies, procedures, and documentation
• Support internal and external audits and respond to payroll-related findings
• Maintain controls over payroll master data changes, including approvals, documentation, and audit trails
• Own and manage relationships with payroll vendors, service providers, and payroll technology partners
• Ensure payroll systems remain current and compliant with regulatory changes and software updates
• Partner with IT and Finance to test and validate system changes prior to deployment
• Other duties as assigned.

Benefits

• Competitive health insurance (medical, dental, vision, life)
• Short- and long-term disability insurance
• Paid baby bonding time
• Paid Volunteer Time Off (VTO)
• 401(k) retirement plan
• Generous PTO policy
• Professional development opportunities including, tuition reimbursement, and leadership workshops
• Passport Program for team engagement and culture-building

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 51-100 employees