Payroll Manager

DLB Associates

12d•Remote

About The Position

We are a 100% remote engineering firm seeking a technically adept Payroll Manager to lead our multi-state payroll operations within the Accounting Department. This role is designed for a leader who understands the complexities of a distributed and fast-growing workforce, as well as the importance of responsiveness, accuracy, and compliance. The ideal candidate will manage the flow of data between Rippling (our payroll/HCM platform) and Deltek Vantagepoint (our ERP) and handle high level payroll reporting and requests.

Requirements

Experience: 7+ years in payroll, with 3+ years in a management role. Direct experience with a 100% remote, multi-state workforce is required.
Rippling: Proficiency in managing payroll and benefits on the Rippling platform (Rippling is required).
Deltek Vantagepoint: Experience with labor distribution, project codes, and ERP integration (Vantagepoint is highly preferred).
Compliance Expertise: Strong knowledge of 401(k) discrimination testing mechanics and IRS compensation definitions.
Education: Bachelor’s degree in Accounting, Finance, or Business.
Asynchronous Leadership: Ability to manage a team across multiple time zones.
Data Security Mastery: Proven ability to manage sensitive PII (Personally Identifiable Information) and payroll data securely in a virtual environment.
Methodical Accuracy: A "zero-error" mindset when managing the intersection of project billing and employee pay.

Nice To Haves

Certification: CPP (Certified Payroll Professional) is a significant plus.
Deltek Vantagepoint: Experience with labor distribution, project codes, and ERP integration (Vantagepoint is highly preferred).

Responsibilities

Team Management
Remote Multi-State Tax & Nexus Management
Accounting & Year End
401(k) Administration & Nondiscrimination Testing
Systems Integration: Rippling & Deltek Vantagepoint
Lead and mentor a remote payroll team, fostering professional growth and maintaining a high standard of accuracy.
Ensure the accurate and timely payment of all employees while maintaining 100% compliance with federal, state, and local tax regulations.
Nexus Expansion: Manage the registration of new state and local tax accounts in Rippling as the company hires in new jurisdictions.
Compliance Oversight: Navigate state-specific payroll mandates, including "Convenience of the Employer" rules, reciprocity agreements, and mandatory remote-work stipends or disability programs (PFL/SDI).
Workers’ Comp: Coordinate multi-state Workers’ Comp audits, ensuring classifications match the remote nature of the work.
GL Reconciliation: Partner with the Assistant Controller to reconcile bi-weekly payroll runs against the General Ledger in Deltek Vantagepoint.
W-2s: Manage the year-end process, including W-2/W-2c generation and accurate reporting of taxable fringe benefits (e.g., Group Term Life Ins imputed income, third party sick pay, etc).
Audit Support: Act as the primary point of contact for external auditors regarding payroll, workers’ compensation, and 401(k) plan audits.
Annual Testing Leadership: Own the 401(k) compliance cycle, including ADP/ACP, 415(c), and Top-Heavy testing.
Census Auditing: Prepare and validate year-end census data, with a specific focus on identifying Highly Compensated Employees (HCEs) and managing complex family attribution/ownership rules.
Code Mapping: Ensure Rippling deduction codes are correctly categorized as "Testing Compensation" (Section 414(s)) to ensure accurate nondiscrimination results.
Data Synchronization: Maintain the integration between Rippling and Deltek Vantagepoint, ensuring that employee profiles, tax locales, and labor hours sync seamlessly between systems.
Labor Distribution: Oversee the mapping of labor codes in Vantagepoint to ensure payroll expenses are accurately allocated to specific project phases, departments, and tasks.
Process Improvement: Optimize the "Timesheet to Payroll" workflow to reduce manual adjustments and ensure billing accuracy for our clients.

Benefits

Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
Flex spending accounts (FSA)
Dental and vision plans
Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
401k with company match and self-directed brokerage account option
PTO including additional paid time off during the last week of the year
Company paid life insurance coverage for employees and their eligible dependents
Short and long-term disability, AD&D coverage
Professional development opportunities, tuition reimbursement and professional licensing assistance
Paid parental leave after one year of employment