Payroll Manager

Guardian Fleet Services•San Antonio, FL

17h

About The Position

The Payroll Manager oversees all payroll operations to ensure employees are paid accurately, on time, and in compliance with federal, state, and local regulations. This role manages payroll systems, leads payroll staff, partners closely with HR and Finance, and drives continuous improvement in payroll processes. Reports to the VP of Human Capital.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
5+ years of payroll experience, including multi‑state payroll, to include 2 years of managing payroll function.
Strong knowledge of payroll regulations, tax laws, and compliance requirements.
Proven experience with payroll systems (e.g., Paycor, ADP, Paylocity, Workday, UKG).
Excellent analytical, organizational, and problem‑solving skills.
High level of accuracy and attention to detail.
Ethical practices, integrity and confidentiality
Leadership and team development
Process improvement mindset
Strong communication and interpersonal skills
Ability to work under tight deadlines
Customer‑service orientation
Ability to remain seated at a workstation for extended periods while reviewing data and processing payroll.
Consistent use of hands and fingers for typing, data entry, and computer-based tasks.
Visual acuity to read spreadsheets, reports, and digital information on screens.
Occasional standing, walking, or lifting of light office materials (typically up to 10–15 lbs).
Clear verbal communication for meetings, employee inquiries, and cross‑department collaboration.
Capacity to work in a standard office environment with typical noise levels and ergonomic conditions.

Nice To Haves

CPP (Certified Payroll Professional) or FPC certification.
Experience with Paycor
Experience with Smartsheet
Familiarity with benefits administration and HRIS integrations.

Responsibilities

Manage end‑to‑end payroll processing for all employees, including regular, supplemental, and off‑cycle payrolls.
Ensure accuracy of wages, deductions, garnishments, bonuses, and commissions.
Maintain payroll records and ensure compliance with all applicable laws and company policies.
Review and approve payroll reports, reconciliations, and journal entries.
Stay current on payroll laws, tax regulations, and reporting requirements.
Oversee timely submission of payroll taxes and filings.
Prepare and review year‑end documents such as W‑2s and 1099s.
Respond to audits and inquiries from internal teams or external agencies.
Manage payroll systems, including configuration, upgrades, and integrations with HRIS and timekeeping platforms.
Identify opportunities to streamline workflows and improve accuracy and efficiency.
Develop and maintain payroll policies, procedures, and documentation in conjunction with HR and Accounting.
Collaborate with Finance on budgeting, forecasting, and reconciliation activities.
Provide exceptional customer service to employees regarding payroll questions.
Train new managers on payroll processes and practices.