Payroll & Financial Systems Specialist

Mach Industries•Huntington Beach, CA

About The Position

The Payroll & Financial Systems Specialist owns payroll administration, timekeeping systems, and labor cost compliance. This role ensures accurate payroll processing, maintains payroll tax and audit compliance, and builds scalable timekeeping and project tracking processes to support government reporting requirements. The ideal candidate is detail-driven, systems-minded, and comfortable operating hands-on in a fast-paced environment.

Requirements

Bachelor’s degree in Finance, Accounting, Economics, or a related field.
2–4 years of experience in payroll, accounting, treasury, or corporate finance.
Working knowledge of payroll processing and payroll tax regulations.
Strong Excel or spreadsheet skills and high attention to detail.

Nice To Haves

Experience designing and implementing timekeeping systems and project/labor coding structures from the ground up.
Familiarity with time tracking and labor allocation processes, including support for government reporting.
Hands-on experience with timekeeping and payroll platforms such as Rippling, ADP, UKG, Workday, or similar systems.
Experience with multi-entity or international payroll and cash management.
Background in a startup or high-growth environment with evolving systems and processes.

Responsibilities

Execute end-to-end payroll processing, including payroll taxes, filings, audits, and issue resolution.
Reconcile payroll, cash, and related general ledger accounts; support monthly and year-end close.
Design, implement, and maintain timekeeping and project coding systems aligned with audit and government compliance standards.
Ensure adherence to internal controls, payroll regulations, and documentation requirements.
Act as system owner for payroll and timekeeping tools; drive process improvements and automation.
Partner with HR and Accounting on compensation changes, onboarding/offboarding, and benefits deductions.
Support internal and external audits and respond to compliance inquiries.