Payroll & Equity Manager

RxSight, Inc.•Aliso Viejo, CA

About The Position

RxSight® is an ophthalmic medical technology corporation headquartered in Aliso Viejo, California that has commercialized the world’s first and only adjustable intraocular lens (IOL) that is customized after cataract surgery. The company’s mission is to revolutionize the premium cataract surgery experience by allowing surgeons to partner with their patients to achieve optimized results for every unique eye. OVERVIEW: The Payroll & Equity Manager (“P&E Manager”) is responsible for managing the Company’s weekly (hourly) and semi-monthly (salaried) payroll and related processes and ensuring annual tax related forms (W-2s) are accurately and timely. The P&E Manager oversees the management of the stock plan in Equity Edge Online (EEO), including stock option grants, restricted stock units, employee stock purchases (ESPP), processing terminations, ensuring blackout periods and restricted sellers are properly maintained, and ensuring annual tax forms are completed (1099- NEC, 3921 & 3922). The P&E Manager will ensure that payroll / tax records properly reflect equity grants, exercise, and tax withholdings.

Requirements

Experienced and skilled with ETRADE’s Client Resource Center and Equity Edge Online platform for the management of Participants, Stock Options and Awards, Equity Incentive Plans, Restricted Stock Units, and Employee Stock Purchase Plan (including Online Grant Agreements, Exchange Manager, Reports, etc.).
Experience with Paylocity payroll platform
Strong communication, teamwork and business partnering skills.
ERP experience a plus
Knowledgeable in setting up states in Paylocity and with government agencies
Intermediate to Advanced MS Excel
Prior experience in multi-states payroll processing
Strong understanding of tax withholding and reporting regulations
Must possess excellent written and verbal communication skills along with strong problem-solving skills, good organizational skills, attention to detail as well as excellent interpersonal skills
Ability to prioritize assignments, meet critical deadlines and manage various projects
Knowledge of federal and state laws as well as government regulations
Ability to form positive and constructive relationships with managers and employees.
Ability to maintain confidentiality of employee information
Bachelor’s degree in accounting or finance with 3+ years of progressive stock administration experience
Must be flexible and adaptable to change
Self-motivated with the ability to prioritize multiple projects under tight deadlines and work independently
Ability to work professionally with all levels of management.
Support our company values (Customer Focused, Respect, Sense of Urgency, Teamwork)
Training to be completed per the training plan for this position as maintained in the document control system
The training requirements on TRN-10007 Insider Trading Policy, TRN-10008 Global Anti-Bribery and Anti-Corruption Policy and TRN-10009 Code of Business Conducts and Ethics must be diligently completed within 30 days from the hiring date and on an annual basis

Nice To Haves

ERP experience a plus
MS Office (Excel, Word, PowerPoint, Outlook)

Responsibilities

Review/process accurate and timely weekly and semi-monthly payroll using Paylocity payroll system
Ensure the staff properly enter relevant payroll information in Paylocity (benefit deductions, wage garnishments, compensation, merit increases, department transfers, etc.) and complete all payroll related responsibilities
Provide payroll support by answering employee questions, troubleshoot issues, initiate service tickets and resolve any payroll related inaccuracies
Maintain integrity of data for payroll in Paylocity system to ensure accuracy and timely editing of employee records including adding new hires, processing authorized changes and terminating employees
Ensure compliance with federal and state reporting requirements (monthly, quarterly and year-end reports), including W-2s and 1095-C
Assist with all employee transactions for Stock Based Compensation (options and RSUs), Employee ESPP, 401K, HSA, and including coordinating transmissions with third party providers
Maintain EEO database and conduct regular audits against Paylocity database for completeness (new hires, terminations, account changes, etc.)
Monitor EEO for stock options transactions and process transactions in payroll to meet statutory reporting and withholding obligations
Manage the preparation of the year-end E-Trade requirements and tax statements.
Educate/assist employees with equity related questions and requests
Reconcile records between E-Trade, transfer agent and general ledger on a monthly, quarterly and annual basis.
Manage all equity compensation payroll processing
Maintain EEO database, and conduct regular audits against Paylocity database for completeness (new hires, terminations, account changes etc.)
Respond to internal and external audit requests promptly
Support annual 5500 filing and audit (401K) and workers comp audit (insurance)
Generate all payroll reports requested by management
Other duties as assigned