Payroll Coordinator

Montage Hotels & Resorts

73d • $33

About The Position

Under the general direction of the Finance department this role is responsible for all payroll administration matters.

Requirements

• Associates Degree in accounting preferred.
• Minimum 2 years payroll related experience.
• Knowledge of general payroll practices, Federal and State.
• Working knowledge of accounting principles, ability to understand impact of payroll activity on financial statements and effectively partner with Finance in analyzing and explaining P&L and Balance sheet variances.
• Expert understanding of time-keeping and wage & hour compliance requirements.
• Proficiency in Excel (Pivot Tables), PowerPoint, Word, & ability to quickly learn and use payroll software platforms .
• Ability to use mathematics to problem solve.
• Ability to use logic and reasoning to approach problems, analyze solutions, and reach conclusions.
• Able to work independently with minimal guidance and able to work as part of a team.
• Due to month and year end nature of work, ability to work long hours on occasion and over weekends required as needed
• Excellent customer service/communication skills.
• Ability to work in a fast-paced, time sensitive environment without loss of accuracy of work product and output.
• Most work tasks are performed indoors.
• Must be able to sit at a desk for up to 5 hours per day.
• Walking and standing are required the rest of the working day.
• Must be able to lift up to 15 lbs. occasionally.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.

Responsibilities

• Assist in the creation and maintenance of best practices payroll policies and procedures. Collaborate with Director of Finance to implement controls to reduce risk.
• Comply with federal, state and local legal requirements, enforce adherence to legal requirements, and advise management on remedial actions needed.
• Ensure timely and correct calculation of variable pay and special pay situations.
• Train department managers on payroll systems, policies and legal requirements.
• Process bi-weekly payroll, including data loads for variable pay
• Oversee and drive the payroll processing cycle, submit and complete payroll for location:
• Generate missed punches report and monitor on a daily basis.
• Process adjustments, manual check processing, and assist payroll team with wage garnishments, loan payments, commuter benefits, and employment verifications. Resolves payroll discrepancies by collecting and analyzing information.
• Review vacation time, sick time and holidays each pay period.
• Interacting with all employees at all levels. Assist with audits, reconciliations, and reporting as needed.
• Complete and manage month-end processes. Prepare, input, and reconcile weekly payroll, gratuity, etc. data to ensure proper and timely payment to associates. Ensure proper completion and filing of all compliance reporting.
• Assist with special projects as assigned. Answers and troubleshoots payroll questions from associates.
• Any other additional projects and duties as directed by the Finance and People Department.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree