Payroll Coordinator

MSU Jobs•Starkville, MS

About The Position

Provides administrative support in maintaining a general accounting system for a division, department, or other separately budgeted unit by performing a variety of accounting duties. Salary Grade : 14 Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department. Department Profile: Mississippi State University Police Department is charged with providing for the safety of all the students, faculty, staff, and guests who attend class, work, live, and visit our campus, and with the security of university buildings and property. The department provides a comprehensive array of law enforcement services through a dedicated staff of 35 sworn, state commissioned police officers, 7 Campus Security Officers, and 16 full-time support personnel. All MSU Police Officers are certified by the Mississippi Peace Officers Minimum Standards Commission and have the same authorities and must meet the same expectations as law enforcement officers in any community. MSU Police Dept. is accredited by both CALEA and the MS Law Enforcement Accreditation Commission. The IMSD Division is responsible for the security of people and MSU property through electronic security measures including, but not limited to, access control, license plate readers, fire & security alarms, and video surveillance.

Requirements

High school diploma
4-6 years Directly related to the duties and responsibilities specified.
Indicated education is required; no substitutions allowed.
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Knowledge and previous experience using spreadsheet software program.
Ability to operate computer keyboard and 10-key electronic calculator.

Nice To Haves

Bachelor’s degree in accounting or business.
Experience in fund accounting.

Responsibilities

Reconcile and assist with fiscal administration for the department/unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
Maintain an efficient system of receiving, posting, and depositing revenue and receiving, verifying, posting, and processing vouchers for payment of goods and services.
Prepare requisitions for purchases; communicate with vendors for prices, bids, and other information.
Prepare journal entries to record income, expenditures, interest, fund transfers, encumbrances, etc.
Transfer funds between accounts following established guidelines.
Prepare various accounting schedules, statements, and reports for monthly and annual reporting.
Reconcile division financial records with university accounting records.
Gathers data for budget preparation and inventory reports; prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment.
Maintain files and records in support of accounting data.
Perform related duties as assigned.