Payroll Coordinator II, Marlboro, MA, Hybrid, Full-Time
About The Position
Job Summary: This role supports the accurate preparation, processing, and documentation of payroll activities. This role assists with routine payroll calculations, record maintenance, and employee inquiries to ensure timely and compliant payroll operations. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Process routine payroll transactions, including entering time, updating employee information, and verifying data for accuracy. Assist in calculating gross and net pay, including overtime, special payments, deductions, and benefits contributions. Maintain payrollârelated records such as wage changes, new hire and termination updates, and leaveârelated adjustments. Support the reconciliation of payroll data by reviewing payments, deductions, and general ledger entries for discrepancies. Help ensure payroll activities comply with applicable regulations, internal policies, and documentation requirements. Respond to standard employee and supervisor questions related to pay, timekeeping, and deductions. Generate basic payroll reports or summaries as needed for audits, reviews, or internal departments. Monitor entries related to vacation, sick leave, and other timeâoff balances to ensure accuracy. Escalate unusual issues, missing information, or potential errors to senior payroll staff for resolution. Typical Scope: Applies acquired job skills and company policies and procedures to complete assigned tasks. Recognizes the need for occasional deviation from standard processes/procedures. Works on tasks and assignments that are semi-routine in nature but may require interpretation or fact finding. Occasionally deviates from standard procedures. Typically follows established procedures on routine work, requires instructions on new assignments. Works under moderate supervision.
Requirements
- High school diploma and/or specialized certification
- 1 - 2 years of relevant experience
- Experience working with payroll systems, HRIS, or timekeeping software.
- Understanding of basic payroll concepts such as pay calculations, deductions, and taxes.
- Strong attention to detail and ability to follow established procedures.
- Good communication and customer service skills when addressing employee inquiries.
- Ability to manage recurring deadlines and handle routine, transactional tasks with accuracy.
Responsibilities
- Process routine payroll transactions, including entering time, updating employee information, and verifying data for accuracy.
- Assist in calculating gross and net pay, including overtime, special payments, deductions, and benefits contributions.
- Maintain payrollârelated records such as wage changes, new hire and termination updates, and leaveârelated adjustments.
- Support the reconciliation of payroll data by reviewing payments, deductions, and general ledger entries for discrepancies.
- Help ensure payroll activities comply with applicable regulations, internal policies, and documentation requirements.
- Respond to standard employee and supervisor questions related to pay, timekeeping, and deductions.
- Generate basic payroll reports or summaries as needed for audits, reviews, or internal departments.
- Monitor entries related to vacation, sick leave, and other timeâoff balances to ensure accuracy.
- Escalate unusual issues, missing information, or potential errors to senior payroll staff for resolution.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
