Payroll Clerk

St Vincent De Paul Cares•Tampa, FL

10h•Onsite

About The Position

SUMMARY: The Payroll Clerk is responsible for accurately and efficiently processing all aspects of an organization's payroll process, ensuring employees are paid correctly and on time while complying with relevant laws and regulations. This includes calculating wages, deductions, and taxes, as well as maintaining payroll records and handling employee inquiries

Requirements

Able to speak, write and understand English.
Possess basic computer skills.
Must be sensitive to and respect cultural diversity amongst clients, staff and volunteers and able to work with diverse racial, ethnic and economic groups.
Flexible work schedule including evenings, nights, weekends and holidays.
Ability to set appropriate limits, work under deadlines and multi-task.
Ability to organize, prioritize, self-motivate, and deliver results.
Excellent communication and listening skills.
Possess strong work ethics.
Successfully pass Law Enforcement background screening.
Valid Florida driver’s license if driving an agency vehicle or a personal vehicle for company business.
Must have reliable transportation
Participates in Agency Performance Quality Improvement (PQI) program and Accreditation/Reaccreditation process.
Mission driven attitude supplemented with integrity and passion.
Adherence to the highest ethical standards, personally and professionally.
A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance.
Evidence of deep alignment with the Society of St. Vincent de Paul South Pinellas, Inc. Mission and Values.
This position requires a Level 2 background screening through the Florida Background Screening Clearinghouse. For more information on screening requirements, process, and disqualifying offenses, please visit the official Clearinghouse Education and Awareness website. https://info.flclearinghouse.com [https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Finfo.flclearinghouse.com%2F&data=05%7C02%7CJake.Shanahan%40ahca.myflorida.com%7C4b82b03a51ad4f4b95a108de4232c2f0%7C583c5f193b644cedb59ee8649bdc4aa6%7C0%7C0%7C639020982980038846%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=xZdgpZEJ7lRUp18fRP71qweuFp0i1gIxOp6MWfK8zlM%3D&reserved=0]
Proficiency with payroll software (e.g., ADP, Paychex, QuickBooks Payroll, or similar).
Strong Excel skills and familiarity with accounting systems.
Knowledge of federal and state payroll regulations and tax reporting requirements.
High attention to detail and accuracy.
Strong organizational and time management skills.
Excellent communication and interpersonal abilities.
Ability to handle sensitive information with discretion and confidentiality.
Associate’s degree in Accounting, Finance, Business Administration, or related field. Experience can be used in lieu of a degree.
2+ years of payroll experience, preferably in a non-profit or grant-funded environment.

Nice To Haves

Experience with fund accounting or grant allocation is a plus
Familiarity with non-profit compliance and reporting standards is a plus.
Payroll certification (e.g., FPC or CPP) is a plus.

Responsibilities

Collect and verify employee timekeeping data and payroll information.
Process bi-weekly payroll for salaried and hourly employees.
Monitor CaseWorthy for client entries for grant reporting.
Ensure accurate calculation of wages, overtime, deductions, and benefits.
Maintain payroll records in accordance with organizational policies and legal requirements.
Ensure payroll practices comply with federal, state, and local labor laws.
Assist payroll company in preparations and filing payroll tax reports (e.g., IRS Form 941, W-2s).
Assist with annual audits and provide payroll-related documentation as needed.
Maintain confidentiality and security of payroll data.
Coordinate with HR to process employee benefits, including health insurance, retirement plans, and voluntary deductions.
Support employees and HR with payroll and benefits-related inquiries.
Process LTD/STD benefit forms
Allocate payroll expenses to appropriate grants, programs, or restricted funds based on employee roles and time allocations provided by the program.
Collaborate with program managers and finance staff to ensure accurate coding and documentation of payroll costs.
Maintain detailed records of payroll allocations for grant compliance and reporting.
Maintain and update payroll systems and employee records.
Enter transfers, terminations, and changes in pay or benefits.
Generate payroll reports for internal use and external stakeholders.
Respond to employee questions regarding pay, deductions, and tax forms.
Respond to outside inquiries for employment verifications.
Identify and recommend improvements to payroll processes and systems.
Comply with changes in payroll laws and best practices in the non-profit sector.
Comply with all applicable training requirements.
Comply with all company safety, personnel and operational policies and procedures.
Complies with work schedule to ensure effective operations of Agency programs.
Contributes positively as a member of a productive and cooperative team.
Performs other duties as necessary to fulfill the Society of St. Vincent de Paul South Pinellas, Inc. Mission.