Payroll Clerk HV-CS-8737

Hudson Valley Community College•Troy, NY

About The Position

Founded in 1953, Hudson Valley Community College (HVCC) located in scenic Upstate NY is a multi-campus College with locations in Troy and Malta New York. HVCC offers more than 80 degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM). Hudson Valley is one of 30 community colleges in the State University of New York (SUNY) system and serves nearly 9,000 students each year. The college is a recognized leader in career and transfer preparation, workforce training initiatives, distance learning and service to a diverse population of students. Hudson Valley has an extension center in Malta, NY known as HVCC North and sponsors the Capital District Educational Opportunity Center in Troy, NY. With more than 80,000 alumni and nearly 1,000 employees, the college is a catalyst for educational opportunity and economic development in the Capital Region of New York State. Hudson Valley seeks experienced, dynamic, capable, creative and caring individuals who would like to join our team on the Classified Staff and continue to build on decades of successful service to our community. Payroll Clerk HV-CS-8737 Office of Human Resources and Payroll In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. Must be either a U.S. Citizen or U.S. Lawful Permanent Resident of the United States. Selected candidates are required to complete a professional reference check and Background check. RESIDENCY REQUIREMENTS: Candidates must have been legal residents of New York State for at least FOUR months immediately preceding the date of the test. Pursuant to subdivision 4a of Sec. 23 of the Civil Service Law, preference may be given to successful candidates who have been legal residents of the municipality to which the appointment is to be made for at least FOUR months preceding the date of the written test. This is a provisional appointment. Selected candidate will need to sit, pass and be eligible on the next available Rensselaer County Civil Service Exam for Payroll Clerk in order to be considered for permanent appointment. DISTINGUISHING FEATURES OF THE CLASS: This work involves responsibility for independently performing a variety of tasks related to payroll preparation and maintenance of time, leave and benefits records. The work requires a thorough understanding of the payroll policies and procedures of the particular governmental agency to which it is assigned. Employees in this class generally follow a prescribed routine and, in most cases, receive only infrequent instructions. Unusual problems or situations not previously encountered are referred to supervisor before action is taken. The work is performed under supervision of a business or finance employee of higher rank with leeway allowed for exercise of independent judgment in carrying out details of the work. Supervision may be exercised over subordinate clerical staff. Does related work as required. Good knowledge of modern methods used in maintaining payroll accounts and records; good knowledge of office terminology, procedures and equipment; good knowledge of business English; ability to understand and carry out oral and written directions; ability to make arithmetic computations rapidly and accurately; ability write legibly; ability to establish and maintain effective working relationships with others; clerical aptitude; mental alertness; a high degree of accuracy; physical condition commensurate with the demands of the position.

Requirements

Must be either a U.S. Citizen or U.S. Lawful Permanent Resident of the United States.
Candidates must have been legal residents of New York State for at least FOUR months immediately preceding the date of the test.
Selected candidate will need to sit, pass and be eligible on the next available Rensselaer County Civil Service Exam for Payroll Clerk in order to be considered for permanent appointment.
Good knowledge of modern methods used in maintaining payroll accounts and records; good knowledge of office terminology, procedures and equipment; good knowledge of business English; ability to understand and carry out oral and written directions; ability to make arithmetic computations rapidly and accurately; ability write legibly; ability to establish and maintain effective working relationships with others; clerical aptitude; mental alertness; a high degree of accuracy; physical condition commensurate with the demands of the position.
Graduation from high school or possession of an equivalency diploma and two (2) years of experience in maintaining payroll or financial accounts and records.

Responsibilities

Prepares bi-weekly payroll including gross and net figures, retirement loans, garnishes, tax sheltered annuities, routine deductions, etc. for all employees.
Adjust salary figures for individual employees based on hours worked, and in the case of teachers, on credit hours and degrees earned.
Works closely with the data processing department regarding adjustments in computer printed check amounts.
Prepares confidential source data related to salaries and fringe benefits to aid administrators in contract negotiations.
Makes appropriate payroll changes regarding deductions for data processing unit check preparation.
Adjusts annual salaries for personnel based on contract provisions.
Verifies and distributes salaries to appropriate accounts, draws checks from control accounts and deposits correct amounts to trust and agency accounts in various banks.
Types checks and transmits reports.
Processes a variety of transactions involving deduction changes such as retirement, health insurance, social security, etc.
Verifies payroll checks with recap sheet to ensure amounts are correct.
Responds to inquiries from internal and external parties concerning payroll and related personnel matters.
Maintains teaching and non-teaching employee sick, annual and personal leave Records.