Payroll & Benefits Specialist

Vail Systems Inc.•Chicago, IL

7d•$70,000 - $88,000•Hybrid

About The Position

As the companyâs Payroll and Benefits Specialist will be the subject matter expert on payroll and benefits. You will be responsible for managing all aspects of payroll processing and ensuring compliance with relevant regulations and company policies. You would also administer and help make decisions on employee benefits programs, including enrollment communication, and resolving benefit-related inquiries. Your success profile includes having a strong understanding of payroll and benefits administration, exceptional organizational skills, and the ability to maintain confidentiality in handling sensitive information.

Requirements

A Bachelorâs degree in Human Resources, Accounting, or other related field (or equivalent work experience).
2-4+ years of relevant work experience as a Payroll Specialist, Benefits Specialist, or similar role.
Proficiency with a Payroll system such as UKG Ready, ADP, etc.
In-depth knowledge of payroll processing, tax regulations, and benefits administration.
Excellent verbal and written communication skills
Strong attention to detail.
Ability to multi-task, remain organized and work both independently and with a team.
Can manage ambiguity and maintain composure under pressure.
Knowledge of basic accounting principles.
Knowledge of relevant federal, state, and local payroll and benefit laws and regulations.
Strong problem-solving skills and the ability to handle payroll and benefits-related inquiries efficiently.
Strong computer skills including Microsoft Office Suite (Word, Excel and PowerPoint).
Experience and willingness to work with an HR team on various tasks, projects, and goals.

Responsibilities

Responsible for the full multi-state payroll administration including but not limited to assuring accurate record of hourly pay, salaried, and PTO (Vacation, Sick, Floating, FMLA, Parental leaves).
Be the primary point of contact for all Payroll and Benefits interactions with employees.
Ensure the onboarding and offboarding process for all types of employees (full-time, contract, internship), is accurate and up to date in the payroll and benefit systems and reviewing the benefit statements are accurate for payment.
Analyze company policies and procedures and assist with developing documentation and policy implementation and administration.
Manage payroll and benefit documentation and make annual, quarterly, or monthly updates based on changes to policies or employee base.
Reviews monthly benefits invoices and prepares them for payment, maintains and files documentation, and creates ad hoc accounting reports.
Maintain accurate employee records.
Assist with audits and provide necessary documentation to auditors or relevant team members.
Update HR systems and platforms with up-to-date salary, title, and other employee-related information.
Takes an interest in continuous improvement including reviewing and recommending new HRIS systems.
Manage the open enrollment process including supporting employees, setting up changes and functions in the payroll system, working with external vendors, and propose benefit changes with corresponding costs.
Train team members on payroll processing and benefit administration to ensure sufficient backup support.

Benefits

Multiple medical, dental, and vision plan options
Company-paid life insurance, short and long-term disability
401(k) savings plan with company match (50% on first 6% of employee contribution)
35 days total annual PTO
Annual Bonus Program
Paid maternity and paternity leave
Relocation allowance
Employee referral bonus
Gym membership
Technical and Professional Development stipend