Payroll & Benefits Coordinator (Human Resources)

Waga Energy • Lower Merion Township, PA

7h

About The Position

The Payroll & Benefits Coordinator will serve as a member of a collaborative, global Human Resources team supporting Waga Energy’s US subsidiary. As a multinational company, Waga Energy’s HR team consists of staff members currently located in France, Canada, and the US. As such, the Payroll & Benefits Coordinator will work with these team members on a regular basis while primarily supporting Waga Energy’s US subsidiary.
Associated responsibilities will include, but will not be limited to:

Payroll Administration
Process semi-monthly (i.e., two times per month) payroll for salaried and hourly employees ensuring accuracy and compliance with all federal, state, and local wage and hour laws.
Manage payroll adjustments including retroactive pay, reimbursements, and garnishments.
Prepare payroll reports for the accounting and group HR (corporate level) teams as required.
Benefits Administration
Support new hire onboarding process by presenting the employee benefits package to all new employees.
Coordinate enrollments, changes, and termination transactions across all benefit plans (health, dental, vision, life, disability, and 401(k)), conduct monthly invoice reconciliation, and support Affordable Care Act (ACA) reporting as needed.
Serve as the first point of contact for employees on all benefits related topics.
Coordinate with benefits vendors to resolve plan and claims related issues.
Lead the annual plan renewal and open enrollment process, including communication and employee support, in coordination with benefits broker.
HR Administration
Maintain confidential employee records, ensuring all documents are updated and securely stored.
Ensure all employee files meet federal and state documentation requirements (I-9, W-4, policy acknowledgments, etc.).
Assist with the US work visa application and renewal processes for employees across multiple Waga Energy subsidiaries under the guidance of the US HR Director and in coordination with an external immigration attorney.
Assist with Employee Handbook updates and other policy and compliance related activities.
HRIS Maintenance
Maintain and update all employee data within the HRIS.
Lead periodic audits of HR data to ensure accuracy and compliance.
Special Projects and HR Initiatives
Assist with the implementation of group level (corporate level) processes, policies, programs, and tools in coordination with the global HR team.

Requirements

• The ideal candidate is a self-motivated, detail-oriented HR professional with 3 to 5 years of payroll, benefits, and HR administration experience, preferably within a multi-state organization, and a bachelor’s degree in human resource management, business administration, or a related field.
• Foundational knowledge of federal (US), state, and local employment laws related to payroll, wage and hour compliance, and benefits administration.
• Demonstrated experience processing payroll for both salaried and hourly employees with a strong emphasis on accuracy, timeliness, and compliance.
• Experience working with Human Resource Information Systems (HRIS), payroll administration platforms, and other related HR tools.
• Hands-on experience administering employee benefit programs, including annual renewals, open enrollment, vendor coordination, invoice reconciliation, and employee education & support.
• Excellent written and verbal communication skills and the ability to build and maintain collaborative relationships in a cross-functional, multinational work environment.
• Strong organizational and project management abilities, with demonstrated success managing multiple priorities, meeting deadlines, and adapting to changing business needs.
• Strong working knowledge of Microsoft Office applications including Word, Excel, PowerPoint, Outlook, and Teams.
• Comfortable communicating with employees at all levels and collaborating with team members across global time zones.

Nice To Haves

• Prior experience in the engineering, energy, or infrastructure industry is a plus, but not required.
• Experience with ADP Workforce Now is a plus.
• Knowledge of Affordable Care Act (ACA) requirements and reporting is a plus, but not required.

Responsibilities

• Process semi-monthly (i.e., two times per month) payroll for salaried and hourly employees ensuring accuracy and compliance with all federal, state, and local wage and hour laws.
• Manage payroll adjustments including retroactive pay, reimbursements, and garnishments.
• Prepare payroll reports for the accounting and group HR (corporate level) teams as required.
• Support new hire onboarding process by presenting the employee benefits package to all new employees.
• Coordinate enrollments, changes, and termination transactions across all benefit plans (health, dental, vision, life, disability, and 401(k)), conduct monthly invoice reconciliation, and support Affordable Care Act (ACA) reporting as needed.
• Serve as the first point of contact for employees on all benefits related topics.
• Coordinate with benefits vendors to resolve plan and claims related issues.
• Lead the annual plan renewal and open enrollment process, including communication and employee support, in coordination with benefits broker.
• Maintain confidential employee records, ensuring all documents are updated and securely stored.
• Ensure all employee files meet federal and state documentation requirements (I-9, W-4, policy acknowledgments, etc.).
• Assist with the US work visa application and renewal processes for employees across multiple Waga Energy subsidiaries under the guidance of the US HR Director and in coordination with an external immigration attorney.
• Assist with Employee Handbook updates and other policy and compliance related activities.
• Maintain and update all employee data within the HRIS.
• Lead periodic audits of HR data to ensure accuracy and compliance.
• Assist with the implementation of group level (corporate level) processes, policies, programs, and tools in coordination with the global HR team.

Benefits

• Waga offers a competitive annual salary and benefits package including 20 days of paid time off, 11 paid holidays and paid parental leave along with health, dental, vision, life, and disability insurance and a 401k plan with company matching contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level