Human Resources & Payroll Coordinator

OceanView Management Company Inc.•Falmouth, ME

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About The Position

OceanView is a locally owned, mission-driven senior living organization committed to creating a workplace where people feel valued, supported, and known by name. We believe that caring for our residents begins with caring for our team. We are seeking a Human Resources & Payroll Coordinator who is organized, detail-oriented, and people-focused to join our Business Office team. This role is ideal for someone who enjoys owning processes, supporting employees throughout their journey, and ensuring payroll and HR operations run smoothly and accurately. If you are someone who takes pride in your work, values confidentiality, and enjoys being a trusted resource for employees, we would love to connect with you. The Human Resources & Payroll Coordinator is responsible for the day-to-day administration of human resources operations and serves as the primary administrator for payroll processing. This role supports employees across the full employee lifecycle while ensuring accurate, timely payroll and well-organized HR records. Working closely with the Director of Human Resources, this position independently manages recurring HR and payroll processes in a fast-paced, deadline-driven environment. While the Director oversees HR compliance and employee relations, this role ensures consistent execution of HR, payroll, and related business office functions.

Requirements

2–4 years of experience in human resources, payroll, accounting, or a related business office role
Demonstrated experience independently processing payroll
Working knowledge of payroll practices and wage-related regulations
Experience with basic accounting functions such as reconciliations, journal entries, and accounts payable
Strong organizational and time-management skills with the ability to meet recurring deadlines
High level of discretion and professionalism when handling confidential information
Excellent interpersonal, verbal, and written communication skills
Proficiency in Microsoft Word, Excel, and Outlook
Experience with HRIS, payroll, and accounting systems (Paylocity and Yardi preferred)

Responsibilities

Serve as a first point of contact for employee HR-related questions, escalating issues as appropriate
Coordinate onboarding and offboarding processes, including background checks, documentation, and orientation support
Maintain accurate and confidential personnel, payroll, and medical files
Assist with benefits administration, including enrollments, changes, and monthly billing reconciliation
Track employee leave, PTO, and required documentation
Support recruitment efforts by coordinating job postings and assisting hiring managers
Assist with performance review cycles and employee data updates
Maintain HRIS accuracy and prepare routine reports and audits as requested
Serve as the primary administrator for payroll processing, ensuring accuracy and timeliness
Maintain payroll records, earnings, deductions, and updates
Process payroll changes related to new hires, terminations, benefits, and wage adjustments
Respond to employee payroll questions and resolve discrepancies
Support internal and external audits related to payroll
Process bank transfers and prepare journal entries as assigned
Reconcile monthly bank statements
Enter accounts payable and assist with basic receivables as needed
Support month-end payroll and accounting activities
Provide backup support for HR or accounting staff as needed