Payroll Assistant

Memorial Health•Springfield, IL

13d•$20 - $30

About The Position

Under the direction and supervision of the Payroll Manger, maintain and process Memorial Health System biweekly affiliate payrolls. Ensure that all affiliate employees are paid accurately through the Workforce Management system (API). Keep current with all payroll rules and regulations. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values.

Requirements

Associates Degree in Accounting or Finance or 3-5 years work experience in an Accounting/Finance area.
Minimum two years payroll experience preferred.
1-2 years work experience is preferred relating to garnishment, levy and student loan processing.
Must be proficient with calculator and must have light typing skills.
Must possess a working knowledge of Microsoft Windows applications.
Must possess a high degree of organizational skills.
Must possess high degree of analytical skills.
Must possess excellent communication and human relations skills.
Must have ability to understand the government rules and regulations.

Responsibilities

Shows knowledge of payroll procedures and Memorial Health System payroll policies.
Assure that all applicable MHS affiliate payrolls are processed in a timely and accurate manner to meet established schedules that appropriate deductions are withheld and that direct deposit advices are available via the Health System’s employee intranet and checks are printed and mailed to employees in a timely manner.
Resolve issues relating to employee’s pay in a timely and professional manner and in accordance with policies and procedures.
Research inquiries from applicable MHS affiliate departments and employees regarding benefit balances (PTO and sick).
Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values: SAFETY : Prevent Harm – I put safety first in everything I do. I take action to ensure the safety of others. COURTESY: Serve Others – I treat others with dignity and respect. I project a professional image and positive attitude. QUALITY: Improve Outcomes – I continually advance my knowledge, skills and performance. I work with others to achieve superior results. EFFICIENCY: Reduce Waste – I use time and resources wisely. I prevent defects and delays.
Reviews maintenance to applicable MHS affiliate employee benefits balances and assure accuracy by maintaining Lawson Absent Management error reporting.
Assure that all garnishments, levies, and student loans that are received are processed per MHS policies and procedures in conjunction with government regulations as well as reconciliations at the close of each pay period.
Assist department directors/managers and Time & Attendance Functional Service Administrator(s) (TA FSA) in understanding and applying various policies and guidelines in API.
Prepare Memorial Child Care deductions for all affiliates.
Assists in developing, reviewing and implementing payroll/personnel policies and procedures.
Distribution of monthly, quarterly and on demand labor distribution reporting.
Prepare payroll disbursements for the affiliate payrolls.
Support the Disbursement Department by completing assigned tasks as requested.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform tasks other than those specifically presented in this description.