Payroll Assistant Spanish Speaker

Care Partners • Irvine, CA

3h • $24 - $29 • Onsite

About The Position

The Payroll Assistant supports payroll operations by ensuring accurate timekeeping, verifying caregiver visits, and resolving discrepancies so caregivers are paid correctly and on time. The role requires strong attention to detail, clear communication with caregivers and internal teams, and helps maintain compliance, operational efficiency, and a positive employee experience.

Requirements

• Bilingual Spanish Required
• Prior experience (1-2 years) in payroll, timekeeping, scheduling, or administrative support preferred
• Exceptional attention to detail and organizational skills
• Strong verbal and written communication skills, especially by phone. (Spanish speaker highly preferred)
• Experience in home care, healthcare, or workforce management environments strongly preferred
• Proficiency with payroll, timekeeping, or workforce management systems (AlayaCare or Paycor experience is a plus)
• Strong computer skills including Microsoft Excel, Word, and Outlook
• Comfortable using internet-based tools, EMR, payroll systems, and mobile applications
• Ability to communicate professionally with field-based caregivers and internal staff
• Demonstrated ability to handle sensitive payroll and personnel data with confidentiality
• Dependable, proactive, and solution-oriented mindset
• Compassionate, conscientious, and aligned with a service-driven culture

Nice To Haves

• Experience in home care, healthcare, or workforce management environments strongly preferred
• Proficiency with payroll, timekeeping, or workforce management systems (AlayaCare or Paycor experience is a plus)

Responsibilities

• Review and reconcile caregiver timekeeping and visit records in AlayaCare for accuracy
• Ensure hours worked match scheduled visits and authorized services
• Identify and track discrepancies such as missing punches, incorrect hours, or documentation issues
• Follow up with caregivers to obtain corrections or missing time entries
• Enter and validate time data to support accurate payroll processing
• Verify pay variations including incentives, weekend, and differential rates
• Track and confirm mileage, cell phone, and other approved reimbursements
• Maintain records of employee leave (sick time, unpaid time off)
• Serve as a point of contact for caregiver payroll and timekeeping questions
• Collaborate with scheduling, payroll, and business office teams to align visits, hours, and pay
• Document outreach, corrections, and resolutions for audit purposes
• Assist with new-hire payroll setup and data entry
• Ensure compliance with company policies, labor laws, and payroll procedures
• Identify opportunities to improve payroll and timekeeping processes
• Maintain strict confidentiality of client and employee information
• Performs other duties as assigned; this role is expected to continue evolving as the organization grows

Benefits

• Medical, Dental, Vision, 401k with employer matching, Voluntary Life, Flex-Spending Account Options Savings
• Generous PTO Plan (15 Days) and encouragement to USE IT!
• 6 holidays
• 5 sick days
• Grow & Shine: Work alongside healthcare professionals who mentor and support your career growth.
• Open Doors, Open Minds: Transparent leadership that listens and values your voice.
• Work-Life Bliss: Team outings, company events, and a commitment to putting you first.
• An Office That Feels Like Home: Modern, welcoming, and dog-friendly (as long as Fido’s well-behaved!).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed