Payroll and HR Specialist

AFC Urgent Care Portland/Vancouver • Tigard, OR

8d • $24 - $27 • Hybrid

About The Position

The Payroll and HR Specialist is a results-oriented professional who will be a key cross-functional member of the HR and Accounting team fully owning the payroll function and supporting the HR manager in critical areas like onboarding, HR documentation and employee benefits administration.

Requirements

• Associate’s degree in, Accounting, Business Administration, or a related field.
• 2+ years of experience in payroll processing and HR administration.
• Strong knowledge of payroll systems and HRIS software, preferably ADP Workforce Now
• Knowledge of federal, state, and local employment and payroll laws.
• Affinity for Technology: The ideal candidate technologically savvy, adept across various platforms like Mac and PC. They should embrace learning new tech without hesitation. Ideal proficiency includes Google Suite/Workspace (preferred) or Microsoft Office Suite, along with familiarity with accounting and payroll systems such as ADP and Xero (preferred).
• Quality Communication: The ideal candidate will be an excellent communicator, in writing, in person, and over the phone. This includes proficiency in spelling, grammar, and punctuation. This also includes being able to take a large amount of information and summarize it quickly both in writing and orally on a regular basis.
• Organization & Task Management: The ideal candidate will demonstrate exceptional organizational skills and task management abilities. This entails effectively prioritizing tasks, meeting deadlines, and maintaining attention to detail. They should also possess strong multitasking skills and the ability to adapt to changing priorities seamlessly. Additionally, the candidate should excel in coordinating complex projects, delegating tasks efficiently, and ensuring all aspects of a project are completed accurately and on time.
• Proficiency with data manipulation and spreadsheet operations: The ideal candidate will have a high level of competency in creating and managing intricate spreadsheets, showcasing a keen eye for detail and organization. This entails the ability to manipulate data effectively, employing advanced functions and formulas as needed. Additionally, the candidate should excel in structuring data in a clear and comprehensible manner, ensuring accessibility and accuracy.
• Exhibit Company Core Values: Commitment - Commitments are clearly made and met Health - Healthy living for everyone is promoted through sustainable and responsible behaviors Excellence - Excellence in everything we do Celebrate - Celebrate wins - both small and large Trust - Trust builds teamwork through vulnerability and respect

Responsibilities

• Prepare and process bi-monthly payroll, ensuring accuracy and timely completion.
• Maintain and update employee data in the payroll system to reflect changes in status, pay, and deductions.
• Calculate and produce manual payroll checks, adhering to state laws and company policies.
• Respond promptly to payroll-related inquiries and assist in resolving concerns effectively.
• Assist with year-end payroll tasks, including W-2 preparation, tax filings, and compliance reporting.
• File and maintain HR documentation, ensuring records are complete, accurate, and up-to-date.
• Coordinate efforts between HR and other departments to ensure proper flow and maintenance of employees data, including preparation /distribution of detailed reports.
• Assist with new hire onboarding and termination processes through systems access updates and maintaining accurate employee lists.
• Perform regular audits of HR files and records, including but not limited to: turnover data, insurance eligibility look-back measurement periods, leave tracking and premium collections, performance milestones, and 401(k) eligibility and maintenance.
• Complete annual 5500 and EEOC reporting and assist in ensuring compliance with federal, state, and local regulations.
• Assists with annual open enrollment preparation and related follow-up to ensure all changes and updates are processed correctly
• Ensures rolling enrollments, changes, and terminations are completed in a timely manner.
• Maintains accurate benefits records and ensure compliance with relevant regulations
• Conducts regular audits of benefits data to ensure accuracy and resolve discrepancies

Benefits

• Employer contribution towards Medical, Dental, Vision Benefits
• Free Healthcare Services: AFC covers the costs of medical care for employees, spouses, and dependents when using our AFC clinics for health services
• 401k Enrollment, with 3% Employer Contribution
• 3 Weeks Paid Time Off
• Personalized Monthly Bonus program
• Hybrid work location schedule option

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree