Payroll Analyst

The Ritz-Carlton Yacht Collection•Fort Lauderdale, FL

About The Position

The Payroll Analyst plays a vital role in ensuring accurate, compliant, and timely payroll processing for our global workforce. In this role, you will support end-to-end payroll operations, audits, reporting, and compliance initiatives — ensuring our employees are paid accurately and on time while maintaining the highest standards of confidentiality and integrity. This position requires a highly detail-oriented, analytical, and proactive individual who can navigate complex payroll operations across multiple countries and jurisdictions.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field — or equivalent experience
3+ years of payroll experience in a multi-state or global environment
Strong knowledge of payroll principles, taxation, wage & hour laws, and regulatory compliance
Proficiency with payroll and HRIS platforms such as ADP Smart Compliance, ADP Celergo, Workday, or similar systems
Advanced Excel skills with the ability to analyze large data sets and generate reports

Nice To Haves

Experience within the hospitality, maritime, or cruise industry.
Familiarity with European payroll practices (e.g., Italy, Malta, France, Monaco)
FPC certification

Responsibilities

Process and audit bi-weekly, monthly, and off-cycle payrolls for a multi-jurisdictional workforce across the U.S., Europe, EORs, Contractors, and additional global locations.
Partner with payroll vendors and third-party providers (e.g., ADP, Workday, Borderless, Papaya) to ensure accurate data transmission, statutory compliance, and timely payroll execution.
Review payroll reports for accuracy, validate employee data, and resolve discrepancies related to wages, deductions, accruals, and taxes.
Support payroll-related general ledger reconciliations and coordinate with Accounting on payroll summaries, journal entries, and cost allocations.
Ensure adherence to federal, state, and international labor and tax laws, wage and hour regulations, and statutory reporting requirements.
Ensure proper withholding and employer contributions.
Conduct regular payroll audits to maintain data integrity, identify potential risks, and implement corrective actions where necessary.
Support internal and external audits by preparing documentation and responding to inquiries in a timely and accurate manner.
Serve as a liaison between People & Culture, Finance, Accounting, and external partners to streamline payroll workflows and improve process efficiency.
Participate in payroll system upgrades, testing, and integration projects, ensuring seamless transitions and optimized functionality.
Assist in the creation, maintenance, and documentation of standard operating procedures (SOPs), policies, and training materials.
Provide high-level payroll support and respond to employee inquiries with professionalism, confidentiality, and exceptional service.