Payroll Analyst

Essential Utilities, Inc.

25d

About The Position

Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities. Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities. We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint. Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S. Are you looking for a fantastic career at Aqua? The Payroll Analyst plays a critical role in preparing, analyzing, and ensuring the accurate distribution of payroll for an assigned division. This position relies heavily on strong Excel skills, data analysis, and payroll experience. Using the Lawson Financial Reporting system, the Payroll Analyst supports multi‑state union and non‑union payrolls while ensuring accuracy, compliance, and data integrity across all payroll processes.

Requirements

Associate’s degree in Finance, Accounting, Business, or related field required
Minimum of 5 years of payroll experience, preferably in a multi‑state environment
Advanced Excel proficiency (pivot tables, VLOOKUP/XLOOKUP, formulas, data analysis)
Experience with general ledger reconciliation and payroll reporting
Familiarity with payroll systems (Lawson preferred) and timekeeping tools
Strong analytical and problem‑solving skills
Excellent accuracy, attention to detail, and organizational skills
Strong communication and customer service orientation

Nice To Haves

Bachelor’s degree preferred
Familiarity with payroll processing systems such as Lawson, ADP, PeopleSoft, SAP, etc.
Expert knowledge of payroll, payroll deductions and payroll taxes
Excellent Excel or spreadsheet software skills with extensive knowledge of Microsoft office applications, HRIS, and other vendor interface protocols
Excellent written and verbal communications skills; communicate effectively (clearly, concisely and professionally) with internal customers
Strong customer service skills
Ability to work well under pressure and meet weekly payroll deadlines
Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment
Ability to work independently with minimum
A team player able to work effectively in a team fostered multi-tasking environment

Responsibilities

Processes and analyzes weekly and bi‑weekly payroll for assigned divisions, including union, hourly, and salaried staff.
Enters and validates payroll data, including timesheets, work orders, adjustments, and corrections.
Uses advanced Excel skills—pivot tables, lookups, advanced formulas, data auditing—to analyze, validate, and reconcile payroll data.
Prepares final pay for terminated employees, ensuring federal and state compliance.
Ensures accuracy and compliance by verifying pay rates, deductions, and employee classifications against company policies, union contracts, and SOX controls.
Audits timesheet data to identify inconsistencies and resolve exceptions before payroll processing.
Responds promptly to payroll questions, providing clear guidance and resolving discrepancies.
Updates payroll procedures and maintains accurate documentation of payroll processes.
Performs general ledger reconciliation, identifies discrepancies, and prepares supporting documentation for Accounting and Finance.
Assists with payroll tax activities, including monthly, quarterly, and annual filings processed through the payroll vendor.
Processes voluntary employee deductions such as 401(k), ESPP, and United Way.
Generates standard and ad hoc payroll reports to support Finance, HR, and Operations in labor cost analysis.
Supports system enhancements, testing, and process automation initiatives.
Partners closely with Finance, Accounting, Benefits, and IT to resolve issues and manage special requests.
Maintains up‑to‑date knowledge of federal, state, and local payroll regulations.
Assists with special projects, such as W‑2 reconciliation, internal/external audits, and year‑end processing.
Ensures payroll documents, records, and reports meet audit and compliance standards.