Payroll Administrator

Boland Trane Associates & Boland Trane Services•Gaithersburg, MD

4h•Hybrid

About The Position

Boland is a leading HVAC and building systems provider serving the DC, Maryland, and Northern Virginia region. We deliver sustainable, energy-efficient solutions to commercial, industrial, and institutional clients. Why Boland: Named " Best Place to Work " by Washington Business Journal 18 times Industry leader in advanced HVAC technology Strong culture of training, growth, and support Payroll Administrator : Responsible for the timely and accurate processing of payroll. Ensure strict compliance with federal, state, and local laws impacting payroll. Maintain the highest level of confidentiality at all times. Job Type: Full-Time Workplace Type: Flex for your day, 3 days per week in person Required to be in the office 5 days per week during the first 3 months of the training period. Office Location: Gaithersburg, MD FLSA Status: Exempt

Requirements

Bachelor's degree in accounting, finance, or business, or equivalent combination of education and experience.
Requires 5+ years of experience in payroll, including state and federal laws impacting payroll.
Strong Knowledge of payroll software (e.g., ADP, iSolved, Miter)
Experience with multiple certified payroll software platforms
Strong IT capabilities, including MS Office; Excel
Attention to detail, analytical, confidential
Sitting for extended periods of time
Ability to work in standard office environment

Responsibilities

Prepare and process Service Payroll (weekly) to include export files and upload to payroll system
Use Signature Time software to approve Project Manager / Project Engineer timecards weekly and import to ERP
Post time entry and transfer batches daily and/or as backup
Process Administrative payroll (bi-weekly)
Process New Equipment Sales payroll (monthly)
Make positive pay entry on bank website for all live checks printed
Prepare and forward payroll funding and garnishment requests to A/P, and prepare payroll deposits
Process all other special payrolls including Bonuses, Commissions, WCA's, Leads, etc.
Perform new associate setup items in payroll system and ERP
Electronically approve payroll record changes for all associates to include address, direct deposit, and withholding changes.
Enter bank transactions for tax deposits, direct deposits, payroll system fees & benefit deductions to Payroll Operating bank accounts
Create export files from payroll system for check detail, labor transactions & associates changes used to create general ledger payroll entries
Prepare and submit Union hours/dues report monthly
Prepare reports to include Commission/Salary Report, Commission/Draw Report, Union Scale Report
Generate certified payrolls upon request and upload using multiple electronic platforms
Upload Union rate and Union Dues increase, Admin rate changes, Union Fringe updates
Responsible for garnishment setup and tracking in payroll system
Responsible for charitable deduction payout, annually
Responsible for updating Management Fee/Annual Budget related worksheets
Create commission worksheets for New Equipment Sales
Reconcile various payroll accounts in General Ledger
Process annual fringe benefits payrolls
Other duties as assigned