Payroll Administrator

Soleo Health Inc•Frisco, TX

just now

About The Position

The Payroll Administrator supports the accurate, timely, and compliant processing of multi-state payroll operations. This role plays a critical part in payroll execution, payroll tax compliance, system maintenance, and audit support while delivering a high level of service to employees and internal stakeholders. This role requires hands-on payroll experience, strong attention to detail, and working knowledge of payroll tax filings and HRIS systems, including Paylocity. The Payroll Administrator partners closely with the Payroll Manager, HR, and Finance to ensure payroll data integrity, compliance, and continuous process improvement.

Requirements

Associate’s degree in accounting, Finance, Business, or related field preferred (or equivalent experience)
2–5 years of hands-on payroll experience in a multi-state environment
Experience with payroll tax filings, including Form 941
Experience supporting payroll audits and tax reconciliations
Prior experience with Paylocity is strongly preferred
Working knowledge of federal, state, and local payroll regulations
Experience with HRIS and payroll systems, including time and attendance
Strong attention to detail and commitment to accuracy
Proficiency in Microsoft Excel and payroll reporting
Ability to maintain confidentiality and handle sensitive information
Strong organizational and time management skills
Effective written and verbal communication skills
Ability to manage multiple priorities and meet deadlines
Collaborative mindset with strong customer service orientation

Responsibilities

Support the preparation, processing, and review of biweekly, multi-state payroll
Enter, review, and validate payroll data including new hires, terminations, pay changes, deductions, and adjustments
Review and ensure accuracy of time and labor data prior to payroll processing
Assist with off-cycle payrolls, bonuses, and special payroll runs as needed
Respond to employee payroll inquiries with accuracy, professionalism, and discretion
Assist with payroll tax filings, including quarterly and annual returns
Support preparation and reconciliation of Form 941, state withholding filings, and related tax reports
Assist with payroll tax reconciliations and coordinate with payroll vendors and taxing agencies
Support resolution of payroll tax notices and inquiries
Maintain compliance with federal, state, and local payroll laws and regulations
Maintain payroll and employee data within the HRIS system (Paylocity)
Support payroll system updates, enhancements, testing, and upgrades
Assist with troubleshooting payroll and HRIS system issues
Ensure data accuracy and consistency across payroll, timekeeping, benefits, and HRIS modules
Help maintain system documentation, workflows, and process guides
Assist with payroll audits, including internal, external, and tax audits
Support periodic audits of payroll taxes, deductions, overtime, and paid time off balances
Prepare payroll reports and reconciliations for HR, Finance, and Accounting
Assist with year-end processes, including W-2 preparation and reconciliation
Identify opportunities to improve payroll processes, accuracy, and efficiency
Collaborate with HR and Finance to ensure proper flow of employee and payroll data
Support documentation of payroll procedures and internal controls