Payroll Administrator

Kina'ole Foundation•San Antonio, TX

15h•Onsite

About The Position

The Payroll Administrator position is a viable part to the on-going success of the company. The Payroll Administrator must be able to exercise discretion and independent judgment. The position will require adherence to payroll policies and procedures, to all state and federal regulations for payroll processing, and adaptation of new processes and task to ensure proper maintenance of the payroll system. The Payroll Administrator must alert the Payroll Supervisor if a task or process is out of compliance to existing policies and procedures or payroll regulations and recommend changes to the policies and procedures when new tasks or procedures are implemented. They must possess strong written and verbal communication skills, have working knowledge of payroll practices and basic accounting principles. They must be professional, motivated, and highly organized. They must be able to collaborate well with their co-workers. They must be able to work independently to analyze and record payroll data to the proper general ledger accounts in accordance with GAAP, and DCAA guidelines. They must continually learn tax law and policies to support employees. The Payroll Administrator must be able to follow instructions and be adept at general office skills. They must be willing to acquire the basic knowledge to process information in the company payroll and accounting databases.

Requirements

High school diploma or the equivalent and extensive knowledge of the payroll field.
A college degree in a related field.
5+ years processing payroll related to government contracts.
Experience working in ADP payroll time reporting and processing system or other similar payroll systems.
Experience in working in Unanet system.
Experience in processing multi state payrolls and other various payrolls, including but not limited to SCA, CBA and Davis-Bacon Act payrolls.
Ability to multitask.

Nice To Haves

A college degree in a related field
5+ years processing payroll related to government contracts.
Experience working in ADP payroll time reporting and processing system or other similar payroll systems.
Experience in working in Unanet system.
Experience in processing multi state payrolls and other various payrolls, including but not limited to SCA and Davis-Bacon Act payrolls.

Responsibilities

Check timesheets for accuracy
Enter data into databases and spreadsheets
Handle direct deposit requests and data
Process paper checks for distribution
Process off cycle payrolls when needed
Acquire all necessary signatures to distribute payroll
Process wage garnishments
Adjust pay records for approved pay for raises, bonuses
Process and enter data into software system(s)
Assist with Guam payroll processing
Prepare and submit paper payroll checks for employees who do not have direct deposit
Audit Timecards - Review timecards to make sure there are no errors
Ensure that all benefits and insurance premiums are deducted from paychecks
Prepare vacation and sick reconciliations of hours to ensure that they are accurately posted correctly to employees' records
Responsible for day-to-day functions of Payroll operations
Confirm employee's personal information into payroll database
Prepare and submit payroll documents
Adhere to all state and federal regulations for payroll processing
Provide training on payroll process to new employees.
Respond to inquiries from employees relating to their paychecks
Process overtime payments
Resolve any discrepancies surrounding payroll issues.
Processes W-4s for tax purposes.
Distributes W-2s for tax purposes
Assist with year-end payroll reports
Keep up to date on changes in company tax status
Report to Payroll Supervisor or the Accounting Manager updates and problems
Confirm that direct deposits are setup correctly
Assist with preparing for the company annual audit of the payroll system & operations
Keep detailed and organized payroll records
Communicate regularly with finance managers to ensure that all employee records and accounts are in line.
Process and initiate deposits on paydays
Familiarize yourself and keep current with the taxation of salaries, benefits, and other factors
Maintain and document all payroll records
Assist with audits of all payroll records
Detect and process issues related to uncollected payroll
Generate reports for upper management
Develop written materials/standard operating procedures (SOP) in both manual and electronic formats
Research discrepancies between employee, payroll, & benefit by working with the HR department, and government agencies for the purpose of ensuring accuracy of records and maximizing eligible payments
Other payroll related duties.