Payroll Administrator - Association Office

YMCA of The Inland Northwest • Spokane, WA

3d • $21 - $27

About The Position

This position supports the work of the Y, a leading nonprofit charitable organization committed to strengthening community through youth development, healthy living, and social responsibility. The Payroll Administrator is responsible for processing payroll accurately and maintaining payroll-related employee data within the Human Resource Information System (HRIS). This role is focused exclusively on payroll administration and ensuring compliance with payroll procedures and regulations for the Association.

A Dynamic Opportunity in Payroll Operations 

Seeking a skilled Payroll Administrator to support a high-volume, fast -paced, biweekly payroll operation. 
Must manage all aspects of the payroll cycle every two eeks for a large workforce. 
Very limited downtime between payroll cycles - work transitions quickly from closing one cycle to preparing for the next. 
We experience significant seasonal staffing fluctuations during the summer and seasonal peak periods, especially with temporary, par-time and short term hires.  
Must be comfortable handling a steady stream of employee changes. Must be comfortable with continous data entry, updates and verification, and communications with supervisors. 
Provide ongoing support for supervisory and management staff accrosss multiple departments

Requirements

• Bachelor’s degree in Human Resources, Business, Accounting, or related field preferred
• May be substituted with an associate degree and at least two years of related work experience
• May be substituted with a High School Diploma and at least four years of related working experience
• Minimum of three years’ experience in payroll administration.
• Experience using HRIS/payroll systems; ADP Workforce experience preferred.
• Strong knowledge of payroll processes, wage and hour regulations, and garnishment procedures.
• High proficiency in Microsoft Office, especially Excel.
• Excellent verbal and written communication skills.
• Strong attention to detail, confidentiality, and ability to meet strict deadlines.
• Strong analytical and problem-solving skills.
• Completion of YMCA required trainings upon hire.
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.

Nice To Haves

• Fundamental Payroll Certification (FPC), Certified Payroll Professional (CPP) or SHRM-CP certification, preferred.

Responsibilities

• Processes bi-weekly payroll for the Association with a high level of accuracy and attention to detail, ensuring employees are paid correctly and on schedule.
• Ensures payroll activities comply with applicable federal and state wage and hour laws, garnishment requirements, and payroll-related regulations.
• Sets up and maintains employee wage garnishments and withholding orders in accordance with legal requirements.
• Sets up and maintains time off policies in accordance with company policy.
• Sets up and maintains voluntary employee payroll deductions (i.e. bus passes, annual campaign, etc.)
• Maintains payroll-related employee information in the HRIS system, including pay changes, job changes affecting compensation, employee terminations, and other payroll data updates.
• Audits payroll entries and reports to identify discrepancies, correct errors, and ensure data integrity.
• Responds promptly to payroll questions and concerns from employees and supervisors, providing excellent customer service and timely resolution of payroll issues.
• Maintains payroll documentation and records, ensuring secure filing, archiving, and retention of required payroll materials.
• Trains supervisors and appropriate staff on payroll-related HRIS functions and processes as needed.

Benefits

• Free YMCA membership: Free individual membership for employees regularly scheduled under 19 hours/week, plus program discounts. Employees regularly scheduled 20 or more hours/week receive a free family membership, plus program discounts
• Medical, Dental, and Vision Insurance, Flexible Spending Accounts for Medical or Dependent Care, Long Term Disability and Life Insurance, and voluntary health-related plans including Accident, Critical Illness, and Hospital Indemnity Insurance
• Paid sick time accruing at 1 hour every 40 hours worked.
• Paid vacation time accruing based on employment status and length of service (starting at 7.66 hours a month, 11 days per year)
• 10 Paid holidays recognized by the Association
• Up to two hours of Child Watch services per day, per child while the employee is on site and working.
• Flexible scheduling: Our broad hours allow for a variety of shift options morning, daytime, evening, and weekend shifts may be available to match your availability.
• Retirement plan with 8% employer contribution after 2 years of service (1,000 or more hours worked required in each anniversary year)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees