Payroll & Administrative Assistant

Pirc-Tobin Construction•Alburnett, IA

1d•$20 - $22•Onsite

About The Position

The Payroll & Administrative Assistant supports the efficient operation of the office by performing a variety of administrative, clerical, and payroll-related tasks. This position is expected to start at approximately 30 hours per week, with the potential to transition to full-time based on business needs and performance.

Requirements

1–2 years of related administrative, accounting and payroll experience preferred.
Strong organizational skills and attention to detail
Motivated, team-oriented individual with a positive attitude
Ability to learn, listen, and follow directions
Strong professional and interpersonal communication skills
Ability to work independently and as part of a team
Effective time management and multitasking skills
Strong critical thinking and problem-solving abilities
Ability to maintain confidential information
High school diploma or GED required
Proficiency in Microsoft Office and Excel or similar software
Excellent communication skills are defined as the ability to: Actively listen for comprehension, Ask clarifying questions, Communicate information clearly in both written and verbal form
Light lifting (10–25 lbs. regularly)
Combination of indoor office environment with occasional outdoor exposure
Dexterity and prolonged sitting and/or standing
Extended computer use

Nice To Haves

Associate's degree in accounting is preferred or equivalent years of experience in accounting
Experience with payroll or construction accounting software preferred (Foundation experience a plus)

Responsibilities

Answer and transfer phone calls, screening when necessary
Welcome and direct visitors and clients
Maintain filing systems as assigned
Retrieve information from records, email, minutes, and other related documents; prepare written summaries when needed
Respond to and resolve administrative inquiries and questions
Maintain office supplies and coordinate maintenance of office equipment
Maintain systems for recording expenses and tracking company credit card usage
Assist with accounts payable and job cost entries
Maintain Certificates of Insurance (COIs) and keep Foundation software records current
Process required paperwork for employee transfers, changes in job classification, wage increases, and related employment matters
Process weekly payroll, payroll taxes, 401(k), and miscellaneous deduction payments
Verify and process Certified Payroll reporting
Process quarterly payroll forms and payments
Verify year-end payroll data and process and file W-2s electronically
Report to work on time and maintain good attendance
Other duties as assigned