Payroll Admin

WorkSmart Group•Greenville, SC

19h

About The Position

At WorkSmart Staffing, we empower talent, enable companies, and elevate communities—one job at a time . For over 35 years, we’ve served as a leading woman-owned staffing and recruiting firm, specializing in the Manufacturing and Logistics sectors. With deep roots in the Southeast, we are driven by values that prioritize Compassionate Service, Responsive Service, Innovative Service, Service with Integrity, Safe Service and Performance-Driven Service. We embrace change and innovation, recognizing that continuous adaptation is essential in today’s fast-paced, technology-driven world. We are committed to fostering a culture of open, respectful communication where two-way feedback is not only expected but encouraged. By empowering employees to engage openly with leadership and across teams, we strengthen collaboration and drive collective success. Position Summary The Payroll Administrator oversees the end-to-end payroll process for external employees, ensuring accurate, timely, and compliant execution. This role requires ownership, discretion, and accountability in maintaining payroll systems, supporting tax and benefits administration, and conducting regular audits. The Administrator drives operational efficiency, resolves payroll issues cross-functionally, and supports employee satisfaction through clear communication and service excellence. This role operates with defined performance expectations aligned with company KPIs and individual agreements that reflect strategic goals, ensuring payroll supports compliance, improvement, and organizational success.

Requirements

Minimum of 2 years of payroll administration experience, preferably in a staffing or multi-entity environment
Working knowledge of payroll software systems and timekeeping platforms
Solid understanding of wage and hour laws, payroll taxes, and compliance requirements
High attention to detail, accuracy, and confidentiality
Strong organizational, analytical, and problem-solving skills
Proficient in Microsoft Excel and other reporting tools

Responsibilities

Accurately process weekly payroll for external employees in compliance with applicable federal, state, and local regulations, as well as company policies.
Reconcile time records, verify approvals, and ensure all payments are processed correctly in alignment with internal controls.
Set up new hires in payroll systems and employee databases to ensure timely and accurate onboarding.
Monitor payroll legislation and implement changes to maintain regulatory compliance.
Ensure all required wage notices and pay stubs meet state-specific compliance standards.
Verify employee classifications and pay practices comply with FLSA standards and company policies.
Maintain required payroll records in accordance with federal and state retention laws.
Maintain payroll systems, ensuring data accuracy, functionality, and security.
Input and audit employee deductions, garnishments, and benefits with attention to accuracy and timeliness.
Conduct regular audits of payroll data to ensure accuracy and identify process gaps.
Generate and compile internal reports to support payroll accuracy and leadership insights.
Collaborate with Human Resources to manage benefits administration for external employees, including eligibility tracking and enrollments.
Coordinate with HR to support W-2 preparation, review, and distribution.
Respond to and resolve pay discrepancies promptly, communicating clearly with impacted employees.
Work cross-functionally to improve employee experience and ensure payroll supports overall company values and satisfaction goals.
Review and prepare client invoices based on weekly payroll data, ensuring accuracy and alignment with contractual agreements.
Manage the payroll card program and assist with Work Opportunity Tax Credit (WOTC) weekly reporting.
Support leadership with KPI tracking and reporting to measure payroll efficiency and accuracy.
Identify, document, and implement process improvements to enhance payroll operations and service delivery.
All responsibilities are to be carried out with a focus on aligning with the company's strategic priorities, performance standards, and any individualized agreements, in order to promote consistency, accountability, and transparency.
The employee is also expected to perform other duties, responsibilities, or special projects as assigned, consistent with the overall purpose of the position and the operational needs of the company.