Payroll & Accounts Payable Specialist
About The Position
At Robbins Children’s Program, our mission is to support children and families by creating a safe, nurturing, and empowering environment where every child can thrive. While much of our work happens directly in the community, our behind-the-scenes team is just as essential in making that impact possible. We believe that every role contributes to something meaningful—and we’re looking for someone who wants their work to truly matter. Position Overview We are seeking a reliable, detail-oriented Payroll & Accounts Payable Specialist to join our team in a fully remote capacity. In this role, you’ll help ensure that our employees are paid accurately and on time, while also managing vendor payments and supporting our day-to-day financial operations. This position is ideal for someone who enjoys working independently but also values staying connected with a team. You’ll regularly collaborate with our finance and HR staff while managing your own workflow in a remote environment.
Requirements
- Minimum of 3 years of experience in payroll and/or accounts payable
- Strong understanding of payroll processes and basic accounting principles
- Experience with payroll and accounting systems (ADP, QuickBooks, or similar)
- Excellent attention to detail and accuracy
- Strong organizational and time management skills
- Ability to handle confidential information with professionalism
- Proficiency in Microsoft Excel
- Comfortable working remotely and communicating effectively with a distributed team
Nice To Haves
- Experience in a nonprofit or mission-driven organization
- Familiarity with multi-state payroll
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field
Responsibilities
- Process biweekly payroll with a high level of accuracy and consistency
- Maintain employee payroll records, including updates for new hires, changes, and departures
- Ensure compliance with all applicable federal, state, and local payroll laws
- Prepare and submit payroll tax filings and reports
- Review payroll data carefully and resolve discrepancies proactively
- Respond to employee questions regarding pay, deductions, and related matters with clarity and care
- Review and process vendor invoices in a timely manner
- Accurately code and enter invoices into the accounting system
- Prepare and issue payments
- Maintain well-organized records of all accounts payable activity
- Reconcile vendor statements and follow up on discrepancies
- Assist with month-end processes related to payables
Benefits
- Fully remote work with flexibility
- Meaningful work that supports children and families
- A collaborative and mission-driven team
- A role where your attention to detail truly makes a difference
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
