Payroll & Accounting Specialist (58650)

CIRCLE THE CITY•Phoenix, AZ

5d•Onsite

About The Position

The Payroll & Accounting Specialist processes biweekly payroll and assigned accounting responsibilities for Circle the City. The payroll is processed in Paycom and includes shift differentials, premiums, multi-state taxes, reconciles benefit and retirement billings, ensures compliance with federal, state, and FQHC requirements, and posts payroll to general ledgers etc., for HRSA, and grant reporting. Supports month-end close, audits, and process improvements.

Requirements

HS diploma or GED required.
3–5 years of full-cycle payroll and staff accounting experience.
Multi-site, multi-state required.
Proficiency in Paycom or similar system required.
Advanced Excel (pivot tables, lookups); comfort with CSV imports and PDF reconciliation.
Strong knowledge of FLSA and state wage/hour laws, ACA, payroll tax fundamentals, shift differential and premium pay rules, and GL payroll accounting.
Familiarity with federal grant time and labor standards (2 CFR 200) and funder reporting requirements.

Nice To Haves

Associate or bachelor’s degree in accounting or related field preferred.
Healthcare or nonprofit; FQHC experience highly preferred.
Sage Intacct (strongly preferred).
FPC/CPP a plus.

Responsibilities

Process biweekly payroll in Paycom for all CTC personnel.
Audit payroll accuracy (earnings, overtime, differentials, deductions, benefits, and taxes); research and resolve variances prior to finalizing payroll.
Manage complex payroll matters including retroactive pay, leaves of absence (FMLA and non-FMLA), multi-state taxation, garnishments, taxable fringe benefits, and W-2/W-2c corrections.
Maintain compliance with FLSA, state wage-and-hour laws, ACA, IRS guidance, and organizational policies; maintain strong approval workflows and separation of duties.
Ensure labor distribution and timekeeping support 2 CFR 200 allowability, HRSA/UDS reporting, and grant restrictions; coordinate with HR and department managers on coding.
Reconcile medical/dental/vision/life/AD&D/STD/LTD, HSA, COBRA, 403(b), and other voluntary benefit invoices to payroll deductions and provides timely resolution to discrepancies.
Support integrations and data exchanges for benefits and retirement plans (eligibility/census, funding files) and test/payroll system updates.
Post payroll journal entries to general ledger, reconcile payroll-related balance sheet accounts (wages payable, withholdings, benefits, taxes) monthly, by business day 5.
Prepare headcount, labor distribution by site/program/grant, overtime/differentials, PTO liability, and ad hoc reports; support financial statement, Single Audit, HRSA site visit, and grantor requests.
Maintain SOPs, drive automation (imports, allocations, templates), and participate in internal control walkthroughs and improvements.
Provide responsive employee support on pay and deductions; educate staff on pay calendars, timekeeping, and coding expectations, including presenting material for New Employee Orientation.