Payroll & Accounting Specialist

SWS Equipment•Spokane, WA

5d•$29 - $35

About The Position

The Payroll & Accounting Specialist is responsible for processing payroll and supporting the accounting department operations with accuracy and confidentiality. This role manages payroll administration and tax reporting, supports other accounting departments to ensure compliance with federal and state regulations. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment. Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Payroll Mange extended leave administration, including submitting and reviewing reports from third party vendors Onboard new employees, including system setup and ordering Gas and Credit Cards as needed Process employee updates such as W-4s, benefit changes, and direct deposit information Process all payroll types (bi-weekly, off-cycle, bonus, commission), including adjustments and tax deposits Manage quarterly and annual payroll tax filings, business licenses, child support payments, and other withholdings Calculate commission payroll accurately and on schedule Ensure compliance with federal, state, and multi-state payroll regulations Collaborate with external vendors to manage the payroll system Maintain accurate payroll records and respond to employee payroll inquiries Other HR tasks as assigned Other Accounting Department Support Support day-to-day accounts payable activities, ensuring accuracy and compliance with company policies, including invoice processing, and vendor account maintenance Coordinate with vendors to resolve billing questions, discrepancies, and account issues in a timely manner Assist with vendor setup, W-9 collection, and year-end 1099 reporting Support credit card expense reporting, sales tax documentation and reporting, resale certificates, and third-party billing requirements Process Good-to-Go toll invoices and auto withdrawals Review and reconcile monthly vendor statements Resolve vendor issues and discrepancies Assist with audits, reporting requests, and documentation related to all accounting departments Provide administrative and financial support to internal teams as needed Other tasks as assigned

Requirements

Bachelor’s degree in Accounting, Finance, HR, Business, or related field preferred
Minimum of five (5) years of payroll or general accounting/office experience
Strong Microsoft Excel skills, including formulas, pivot tables, and reconciliations
Strong attention to detail and organizational skills
Ability to manage multiple priorities and deadlines with minimal supervision
Clear written and verbal communication skills
Discretion when handling sensitive employee and financial information

Responsibilities

Mange extended leave administration, including submitting and reviewing reports from third party vendors
Onboard new employees, including system setup and ordering Gas and Credit Cards as needed
Process employee updates such as W-4s, benefit changes, and direct deposit information
Process all payroll types (bi-weekly, off-cycle, bonus, commission), including adjustments and tax deposits
Manage quarterly and annual payroll tax filings, business licenses, child support payments, and other withholdings
Calculate commission payroll accurately and on schedule
Ensure compliance with federal, state, and multi-state payroll regulations
Collaborate with external vendors to manage the payroll system
Maintain accurate payroll records and respond to employee payroll inquiries
Support day-to-day accounts payable activities, ensuring accuracy and compliance with company policies, including invoice processing, and vendor account maintenance
Coordinate with vendors to resolve billing questions, discrepancies, and account issues in a timely manner
Assist with vendor setup, W-9 collection, and year-end 1099 reporting
Support credit card expense reporting, sales tax documentation and reporting, resale certificates, and third-party billing requirements
Process Good-to-Go toll invoices and auto withdrawals
Review and reconcile monthly vendor statements
Resolve vendor issues and discrepancies
Assist with audits, reporting requests, and documentation related to all accounting departments
Provide administrative and financial support to internal teams as needed
Other HR tasks as assigned
Other tasks as assigned