Payroll/Accounting Manager

Lutheran Senior Services•Saint Louis, MO

11h

About The Position

Introduction At EverTrue, team members at all levels find their calling in our mission of Older Adults Living Life to the Fullest . In this work environment, all team members are part of a community and appreciated by the people they work with – residents and coworkers – every day. Summary The Payroll Manager coordinates, directs, and controls accurate and timely payroll preparation, processing, and distribution by established deadlines on a bi-weekly basis; Serves as the organization’s superuser of timekeeping/scheduling system and payroll system responsible for implementation and updates of these systems; Performs specific analyses and review to ensure accurate and timely reporting of payroll and payroll liabilities in the financial statements, analysis, and other key management reports; Exercises independent and objective judgment while following established accounting principles and procedures when performing the designated duties.

Requirements

Bachelor’s degree or commensurate professional experience in (Preferred degrees include Business Administration, Accounting, Finance, etc.)
Minimum of five years’ general payroll processing experience for a large organization (2,000+ employees) with 3 years in a manager role
Experience in automated timekeeping, payroll, and accounting systems; Working knowledge of Dimensions (Kronos) and Workday preferred
Ability to work effectively with and manage people with proven ability to recruit, train/mentor and motivate personnel
Well-organized with attention to detail and strong analytical and reasoning abilities
Knowledge and understanding of payroll entries to the general ledger
Proficiency with Microsoft Office products specifically with Excel accounting functions (i.e.: v-lookup, pivot tables and functions)
Solid understanding of payroll regulations
Excellent communication and interpersonal skills
Ability to process routine daily functions, balance multiple projects, prioritize tasks, and work in a collaborative team environment

Responsibilities

Ensures accurate and timely completion of the bi-weekly payroll process for all EverTrue employees
Serves as the organization’s superuser responsible for payroll department automated systems and related procedures; Performs implementation and upgrades of automated payroll systems and updates procedures as necessary including the timekeeping, advanced scheduler, analytics, and payroll systems
Prepares, reviews, and submits the quarterly Payroll Based Journal (PBJ) nurse staffing datasets reporting to CMS
Monitors compliance with statutory reporting and filing requirements including payroll tax filings and year end payroll tax and Form W2 filings for Federal and multiple states performed by payroll staff and/or via a third-party vendor; Interprets and evaluates new legislation impacting payroll functions
Prepares and reviews payroll-related account reconciliations for various expense and liability accounts
Supports all internal and external audits related to timekeeping/payroll and payroll general ledger accounts
Directs, monitors, and evaluates the activities and performance of payroll staff, as well as assisting the payroll staff in the processing and reporting of all payroll garnishments and garnishment notices
Compiles data from payroll and/or timekeeping to manage payroll functions and/or per internal requests
Analyzes current payroll practices, assists in the formulation of internal controls and policies and procedures related to payroll/timekeeping and recommends/implements changes as appropriate
Ensures all payroll information and records are maintained in accordance with statutory requirements
Keeps abreast of current trends, practices, and developments in timekeeping, advanced scheduling, analytics, and payroll processing; Makes recommendations for implementation at EverTrue.
Develops, implements, and documents methods and procedures for monitoring payroll activities in order to meet deadlines; Continually looks for ways to streamline processes to create efficiencies in payroll staff workload
Works and collaborates with other departments and EverTrue communities to coordinate payroll processes, meet deadlines, resolve issues, and enhance the organization; Develops proactive relationships with internal customers
Assists employees with payroll-related questions and issues as needed
Assumes other special activities, projects and responsibilities as directed