Payroll Accountant

Association of Operating Room Nurses Inc•Denver, CO

5h•Hybrid

About The Position

Our Payroll Accountant is responsible for processing AORN Inc.’s biweekly payroll and ensuring all payroll-related transactions are accurately reported, reconciled, paid, and recorded in the general ledger. This role partners with Human Resources and third-party vendors to manage payroll, benefits, and compliance activities. A high level of accuracy, attention to detail, customer service, and discretion in handling HIPAA and confidential information is essential. Must possess advanced Excel and analytical reporting and communication skills. AORN is based in Denver, CO. Our Payroll Accountant will work in a hybrid capacity from the Denver office.

Requirements

5+ years payroll processing experience, including reconciliation of payroll-related accounts
Associate Degree in Business Administration or Accounting
Recent hands-on ADP Workforce Now payroll experience required
Multi‑state payroll experience, including state tax registration knowledge.
Advanced Microsoft Excel skills with demonstrated experience in data analysis and payroll reporting
Strong knowledge of payroll processes
High attention to detail and accuracy, including strong reconciliation and analytical skills
Strong organizational and time‑management skills
Professional communication skills
Ability to maintain strict confidentiality
Proficiency in Microsoft Office, advanced Excel preferred
Willingness and ability to be flexible with work schedule
Ability to demonstrate and hold others accountable for organizational values of: Innovation, Communication, Quality, Diversity, Equity and inclusion, and Achievement.

Nice To Haves

Bachelor’s degree in Accounting

Responsibilities

Process biweekly payroll, including bonuses, commissions, and severance
Maintain Payroll setup in ADP system, to include Auditing employee pay, status, and position changes, and additional pay code setups to maintain accuracy.
Set up new State tax registrations and audit configuration of state paid leave settings/programs as needed.
Reconcile all tax filings to ADP and ensure AORN is in compliance.
Prepare payroll journal entries and maintain ADP GL interfaces
Audit time‑off accruals and prepare reports
Verify weekly 401(k) and non-qualified plan data file feeds from Fidelity to ensure accurate upload of participant deferrals and loan repayment information into ADP
Review weekly demographic ADP data file feeds to ensure accurate upload of participant demographic information to Fidelity for the 401(k) and non-qualified plans
Leverage HRIS system to audit and reconcile pre-tax and post-tax benefit deductions to ensure open enrollment and qualifying life event deduction changes are accurately reflected on employee paychecks
Prepare biweekly benefit uploads (401(k), FSA, HSA, insurance)
Reconcile benefit invoices to system enrollment data and work with HR to resolve discrepancies in a timely manner
Collaborate with Benefits/HR to verify employee eligibility, ensure accurate time off tracking, and administration of federal, state, and company time off and LOA programs. Accurately calculates and reconciles paid leave balances, benefit adjustments, disability claim off-sets, CO FAMLI and other state wage replacement benefits, along with employer-provided paid time off to ensure compliance and accurate wage payments.
Maintains accurate employee and payroll data to support ongoing compliance audits and government reporting such as FSA discrimination testing and California Pay Data Reporting.
Reconcile payroll‑related balance sheet accounts and resolve discrepancies to ensure accurate financial reporting
Update compensation schedules and monitor payroll allocations for accuracy and budget alignment
Prepare year‑end payroll reports and information for annual financial audit as requested.
Assist with 401(k) compliance testing, annual audit, and 5500 Tax return
Maintain and improve payroll procedures documentation manual.
Coordinate payroll-related details with Human Resources and assist with special projects
Perform other duties as assigned

Benefits

Health insurance package options that include a HDHP plan and a PPO plan.
Dental and vision coverage.
Flexible Spending Account (FSA) and Healthcare Savings Account (HSA) options.
Employer paid short- and long-term disability, accidental death and dismemberment, and life insurance coverage.
Voluntary Life Insurance options including critical illness and accident insurance.
401(k) plan with immediate vesting.
Pet insurance.
Udemy Learning.
Paid time off and 10 paid holidays per year.
Paid sick time.
Paid parental leave.
Free subscription to Calm.
Up to 8 hours of paid volunteer time.
Employee Assistance Programs.
Staff Incentive Bonus.