Payroll Accountant

RiverStone Health•Billings, MT

10d

About The Position

The Payroll Accountant works in conjunction with the CFO, Controller, and HR staff to assist with accounting duties and perform a variety of technical payroll duties for 400+ employees. This position provides guidance to employees on electronic time recording entries, time reporting system errors, and payroll related questions in accordance with RiverStone Health policies and procedures, and processes employee changes and benefits administration.

Requirements

Associate Degree in business, accounting, or closely related field.
Two years of bookkeeping and payroll processing experience
Experience in benefits and compensation administration
Two years experience with Montana wage and hour laws, electronic payroll systems and Microsoft Excel
Any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.
Knowledge of accounting and auditing principles, budgeting, forecasting, and cost projection principles.
Attention to detail and critical thinking skills
Analytical/Assessment Skills
Financial Planning and Management Skills
Leadership and Systems Thinking Skills
Computer literacy, in Microsoft Office Suite
Ability to interact effectively with individuals at all levels of the organization.
Ability to organize, prioritize and perform several projects at one time.
Knowledge and understanding of the importance of confidentiality.
Knowledge of benefit and compensation regulations.
Ability to work collaboratively and maintain a positive work environment.
Ability to perform job duties with integrity and innovation to ensure completion and a high level of quality.
Ability to understand and adhere to required administrative policies and procedures.
Ability to be self-motivated.

Nice To Haves

Bachelor’s degree in finance, accounting, or closely related field
SHRM Certified Professional (CP) or HRCI Professional in Human Resources (PHR)
Experience with Public Employee Retirement System
Experience working in a customer service environment

Responsibilities

Assist with financial transactions, including but not limited to, general ledger entries, account reconciliations, month-end close procedures, month-end contract invoicing, expenditure reports, and daily bank deposits.
Review accounts for discrepancies and reconcile differences.
Verify validity and accuracy of accounting source documents.
Prepare and submit grant or contract funding reimbursement requests to outside funders providing proper documentation to ensure prompt payment.
Review financial transactions and accounting of grant disbursements to ensure ongoing compliance with federal and state accounting and procurement standards.
Regularly update accounting records with details pertaining to revenue and itemized expenses to ensure accurate financial information and meet various financial regulations.
Together with other fiscal service team members, assist outside auditors on audit requests, reports and inquiries.
Prepare and review financial information that supports programs across the organization.
Complete special reports and other documentation support detail as needed.
Responsible for processing payroll for approximately 400 employees.
Verify computer data entries of new employees and changes in existing employee files (Ultimate Kronos Group/UKG).
Ensure proper employee setup in timesheet software (UKG).
Process monthly billings to include health insurance, voluntary benefits, Health Savings Account, FLEX, retirement, life insurance, etc.
Assist with payroll reports, projects, and cost category creation.
Verify validity and accuracy of accounting source documents such as payroll time records.
Maintain employee deductions.
Maintain ACA information in UKG.
Prepare paper payroll checks.
Terminate employee benefits upon termination of employment with the vendor.
Review and implement changing tax laws.
Process wage garnishments and notify employees of incoming garnishments.
Send notice of employee termination to the Division of Child Support.
Processing employee sick leave donations.
Develop payroll procedures and audit controls.
Verify adherence to policies and procedures as well as applicable laws and regulations for recording regular, vacation, sick, holiday and overtime hours; and retroactive, shift differential and on-call pay.
Calculate vacation and sick leave payouts for terminations or employee status changes.
Notify employees of vacation overages and processing vacation payout requests.
Prepares and submits W-2’s and year-end reports to the IRS, Social Security Administration and Montana Department of Revenue, 941 quarterly reports, stat unemployment quarterly reports, year-end Affordable Care Act reporting forms, and a variety of routine and complex financial and statistical reports.
Completion of employment verifications, including bank loans, child support, etc.
Work with HR and Fiscal leadership and outside auditors on annual audit requests, reports, and inquiries.
Complete special reports and other documentation as necessary.
Respond to employees’ questions and comments in a courteous and timely manner.
Assists with managing all RiverStone Health benefits including vacation, sick leave, sick leave donations, and all other benefit plans.
Is knowledgeable of Montana Code Annotated public employer directives.
Assists with processing all annual benefits enrollments, new employee benefits and all benefit communications to Plan Administration (Yellowstone County) and appropriate benefit brokers.
Assists with benefit communications and enhancement of employee benefit knowledge.
Back-up to/assists with New Employee Orientation by presenting benefits and assisting employees to complete paperwork and electronic enrollment forms.
Assist with processing voluntary and involuntary terminations in UKG, prepares informational packets, etc.
Assists with retirement report and reconciliation to ensure accurate billing and compliance with local, state and federal benefits statutes.
Conducts regular UKG audits of employee data, benefit data, and related payroll data.
Performs administrative duties and special projects as needed or assigned.
Perform other duties as assigned in support of RiverStone Health’s mission and goals.