Payment Specialist

Copart•Dallas, TX

About The Position

Copart, Inc. a technology leader and the premier online vehicle auction platform globally, with over 200 facilities located across the world, Copart links vehicle sellers to more than 750,000 buyers in over 190 countries. We believe in providing an unmatched experience, every day and everywhere, driven by our people, processes, and technology. The Payment Specialist is responsible for the accurate and timely processing of incoming check and electronic payments, issuing seller proceeds payments to seller partners, and managing deficit invoicing. This role supports the integrity of seller accounts by ensuring payments are properly applied, discrepancies are resolved, and seller communications are handled professionally. The Payment Specialist works closely with Accounting, Finance, Operations, and internal stakeholders to maintain accurate records, support reporting and audits, and ensure compliance with company policies and accounting procedures. This position requires strong attention to detail, proficiency in Excel and Microsoft Office, and effective written and verbal communication skills when interacting with seller partners.

Requirements

BA in Accounting or related field; relevant experience accepted in lieu of education
2-4 years of experience in payment processing, accounts receivable, or accounting support
Proficiency in Microsoft Excel and Microsoft Office (Outlook, Word)
Strong written and verbal communication skills, including professional email communication
High attention to detail and accuracy
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Proficient communication with internal/external partners; maintain confidentially regarding financial matters with professionalism and integrity
Strong organizational and time-management skills
Professional, customer-focused communication style
Analytical and problem-solving abilities
Ability to work independently and collaboratively within a team
Proficiency in Microsoft Office tools, particularly Excel and Outlook

Responsibilities

Apply incoming check and electronic payments accurately and timely within internal systems
Reconcile payments to seller accounts and investigate discrepancies
Maintain accurate and organized payment records to support reporting and audits
Prepare and send seller proceeds payments to seller partners according to established schedules
Generate and distribute deficit invoices to sellers when applicable
Track outstanding balances and follow up to ensure timely resolution
Communicate professionally with seller partners via email and phone regarding payments, proceeds, and deficit invoices
Draft clear, professional email correspondence to address seller inquiries and payment-related issues
Collaborate with internal teams to resolve payment questions and account discrepancies
Utilize Excel and Microsoft Office tools to track payments, balances, and reconciliations
Assist with reporting, documentation, and payment-related process improvements
Ensure compliance with company policies, procedures, and internal accounting controls
Support audit and compliance requests as needed
Assist with special projects related to payments and invoicing
Perform additional duties as assigned