Payment Services Specialist

Texas State Technical College • Sweetwater, FL

1d

About The Position

The Payment Services Specialist is responsible for the end-to-end processing of travel, expense, and accounts payable transactions. This position ensures compliance with institutional, state, and federal guidelines while supporting internal and external stakeholders through high-quality financial operations, auditing, and customer service. Essential Functions The employee will demonstrate TSTC’s Core Values of Excellence, Accountability, Service, and Integrity with internal and external stakeholders, customers, students, and community members.

Requirements

• Two years of recent experience in accounting, accounts payable, or bookkeeping.
• Technology Fluency Proficiency in Microsoft Office (especially Excel) and ERP systems (e.g., Workday).
• Strong understanding of general ledger and electronic purchasing card processes.
• Basic understanding of generative AI and its applications for efficiency, communication, and analysis.
• Analytical & Compliance Skills Strong analytical and reconciliation skills.
• Knowledge of state and federal expenditure laws and compliance standards.
• Communication & Collaboration Excellent written and verbal communication skills.
• Customer service-oriented with the ability to work cross-functionally.
• Time & Task Management Ability to manage deadlines and priorities in a fast-paced environment.

Nice To Haves

• Five years of experience in financial operations.
• State of Texas or higher education financial experience.
• Prior experience with Concur or similar travel/expense software.

Responsibilities

• Accounts Payable & Expense Processing Collect and process invoices and expenses using ERP and expense systems.
• Conduct pre-audit and post-audit reviews for accuracy, tax compliance, and policy alignment.
• Monitor, reconcile, and process supplier payments, ensuring proper documentation and accounting codes.
• Reconciliation & Compliance Reconcile system reports and supplier statements.
• Identify and notify cardholders of delinquency or non-compliance and track resolution.
• Ensure adherence to state and federal expenditure laws and internal compliance standards.
• Training & Support Provide support and training to cardholders and employees regarding expense and payment processes.
• Collaborate with departments to resolve issues.
• Reporting & Analysis Create and maintain reports related to pending items and unsubmitted reports.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed