Payables Associate

Boston Public Health Commission•Boston, MA

About The Position

The Procure to Pay Associate works to ensure efficient, timely, and reliable invoice process, and issuing payments as required within the Procure to Pay Office. The responsibilities of the position include, but are not limited to, the following:

Requirements

BA/BS in Finance, Accounting, Business, Economics, or related field required or;
Associate Degree in Finance, Accounting, Business, or related field and 1 year of transferable Finance experience or;
1-2 years of transferable Finance experience may be substituted in lieu of degree
Plus at least 1 year of transferable Finance experience is required.
Proficient knowledge of Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
Excellent verbal and communication skills
Ability to pay attention to detail, solve problems and think logically
Proactive thinker to assist with P2P system evaluations and suggest enhancements/improvements
Able to organize complex and diverse information
Able to adapt to Working From Home environment
Able to work in a fast paced, deadline driven environment
Excellent quantitative skills, including ability to write database queries and analyze data
Familiarity with accounting programs and software, experience with Great Plains 2018 and ReQlogic a plus
Must be self-motivated with the ability to work effectively as an individual and as a member of a team

Nice To Haves

Prior experience working with a nonprofit or a city/municipal agency is preferred.
Familiarity with accounting programs and software, experience with Great Plains 2018 and ReQlogic a plus

Responsibilities

Maintain and process accounts payable transactions daily
Verify vendor invoice content meets BPHC’s payable invoice standards
Review and confirm invoice information is complete and accurate
Update vendor information into the vendor maintenance database
Confirm invoice approval routing is complete and accurate
Reconcile payables transactions and run payables reports
Compile a list of problem invoices and track issues until they are resolved
Communicate with Bureaus, Programs staff, Finance colleagues and Vendors to resolve invoice issues
Serve as a knowledgeable resource to Bureaus, Programs/Departments for all Procure to Pay functions
Respond to vendor inquiries expeditiously
Review payment terms and invoice accuracy prior to submitting check run report for preapproval
Support the Specialist to prepare and process electronic fund transfers and check payments
Produce, analyze and/or reconcile reports as needed
Support with unclaimed payments analyses and the preparation of remittance to Comm of MA
Assist with compiling accurate vendor data and the annual filing of Form 1096 and 1099
Participate and engage in Procure to Pay team activities
Engage in BPHC activities and initiatives
Work in a confidential capacity
Additional Finance office responsibilities and projects as needed