Payables & Admin Coordinator
About The Position
Seasats builds autonomous surface vessels used for maritime security, ocean monitoring, and defense missions around the world. As the company scales production and deployments, we are hiring a Payables & Admin Coordinator to help keep internal operations running smoothly. This role combines core accounting responsibilities with operational support that helps keep the company running day to day. You will coordinate vendor invoices and payments, support expense and payroll preparation processes, and help ensure the company’s internal operational logistics stay organized as the team grows. We are looking for someone who enjoys taking ownership of processes, staying organized, and helping a fast-moving team operate efficiently.
Requirements
- 1-3 years of experience in accounts payable, bookkeeping, finance operations, or administrative operations
- Strong organizational skills and attention to detail, particularly when managing invoices, payments, and financial records
- Ability to manage multiple priorities and follow through on operational tasks in a fast-paced environment
- Clear written and verbal communication skills, including interacting with vendors and internal teams
- Comfort learning and using operational systems such as expense management, accounting, or payroll platforms
- A proactive mindset and willingness to take ownership of processes and help improve how work gets done
Nice To Haves
- Experience supporting payroll preparation or maintaining payroll records
- Experience working in a startup or small-company environment
- Exposure to financial recordkeeping or month-end accounting support
Responsibilities
- Coordinate vendor invoices, approvals, and payment workflows
- Maintain organized vendor records including invoices, W-9s, and payment history
- Communicate with vendors regarding invoices and payment timing
- Review and process employee expense reimbursements
- Support payroll preparation and payroll record organization
- Help implement improved financial and payables workflows
- Help maintain an organized and functional office environment. This involves shared responsibility for coordinating office supplies, snacks/meals, and other materials needed to keep the office running smoothly
- Pitch in on operational tasks when the team needs an extra set of hands
- Support leadership with occasional ad hoc requests and projects
Benefits
- Competitive insurance (including a 99% employer-covered Gold HMO plan or other options)
- 401k matching up to 4% of salary
- Four free lunches per week
- An employee activity fund
- A pet-friendly office
- Unlimited/Flex PTO
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
