Accounts Payables/Receivables Coordinator

HEICO Corporation • Coral Gables, FL

2d

About The Position

The AP/AR Coordinator supports daily financial operations by accurately
processing vendor invoices, customer payments, expense reimbursements, and
billing activities. This role ensures timely, precise entry and reconciliation
of accounts while maintaining clean, accurate financial records.

Ideal for a detail‑driven professional who keeps payables and receivables moving
efficiently and on time. If this you, the job details are below. Please apply!

Requirements

• High School Diploma or equivalent; Associate's Degree in Accounting or Finance preferred
• Minimum 5 years of experience in Accounts Payable and Accounts Receivable
• Proven experience handling high‑volume invoice processing
• Experience with high‑volume invoice processing
• Strong Microsoft Excel skills
• Effective written and verbal communication skills
• Ability to work independently and as part of a team
• Solid problem‑solving skills and attention to accuracy
• High level of integrity, discretion, and ethical standards.
• Highly responsive to requests, with a high attention for detail and accuracy
• Ability to multi-task in a fast-paced environment with fluctuating priorities and deadlines.

Nice To Haves

• Experience with ERP systems (e.g., IFS, SAP, Oracle, NetSuite) and advanced Excel/financial analysis tools.
• Bilingual (English/Spanish) preferred.

Responsibilities

• Generate and process customer invoices accurately and on a timely basis
• Monitor accounts receivable aging and follow up on past‑due balances
• Apply customer payments, credits, and adjustments
• Resolve billing discrepancies and customer inquiries professionally
• Maintain accurate customer records and documentation
• Prepare AR reports and assist with month‑end close activities
• Responsible for collections efforts including documenting outreach and tracking status updates.
• Process vendor invoices, ensuring proper coding, approvals, and documentation.
• Verify accuracy of invoices, purchase orders, and receipts; resolve discrepancies.
• Prepare weekly payment batches including ACH, checks, and wires.
• Maintain vendor records and respond to vendor inquiries in a timely manner.
• Monitor AP aging and escalate past‑due items or issues.
• Ensure compliance with company policies, tax requirements (e.g., W‑9 collection), and internal controls.
• Assist with monthly reconciliations for AP, AR, and related accounts.
• Prepare supporting documentation for journal entries.
• Maintain organized records for audits and internal reviews.
• Support process improvements and help streamline AP/AR workflows.
• Work closely with purchasing, inventory, and production teams to resolve invoice discrepancies
• Understand and follow manufacturing workflows, including POs, receiving, and inventory transactions
• Assist with job costing support and inventory‑related accounting as needed
• Ensure compliance with internal controls and company procedures

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED