Patient Service Rep - Part-Time / Olympia Fields, IL
About The Position
Patient Services Representatives provide efficient, high-quality service to patients who arrive for appointments or who telephone or visit in person to request appointments or information on tests and procedures, bills and charges, referrals, and other matters. Advocate Medical Group Primary Care – Olympia Fields provides high‑quality, personalized family medicine for patients of all ages. Conveniently located at 4001 Vollmer Rd., Olympia Fields, IL, our physicians and nurse practitioners deliver comprehensive primary care, including preventive services, annual physicals, immunizations, sick visits, and chronic disease management. Our location features on‑site X‑ray and ACL laboratory services, as well as urgent care and access to specialties including cardiology, rheumatology, neurosurgery, behavioral health, and PharmD services. We also coordinate referrals to specialists as needed to support your ongoing health care needs. This role will primarily support ICC Registration and provide coverage in Primary Care as needed. Flexibility is essential to ensure smooth operations across both areas.
Requirements
- High school diploma or equivalent.
- One to two years related customer service experience
- Experience handling difficult caller/customers/patients.
- CRT/PC experience in a customer service setting.
- Strong communication skills.
- Ability to solve problems posed by callers seeking referrals, appointments, billing issues and clinical information.
- Ability to function in a high volume, multiple-task environment, possibly in a crowed or closely shared work space.
- Ability to work under stressful conditions with demanding customers.
- Ability to lift to 35 pounds without assistance.
Nice To Haves
- Working knowledge of eClinicalWorks and scheduling sections of the eClinicalWorks system preferred.
Responsibilities
- Greets and accurately registers patients in EMR system verifying essential billing and demographic information.
- Coordinates scheduling of patient appointments (phone and in-person requests) accurately and efficiently.
- Answers multiple incoming telephone lines, accurately determining the appropriate recipient of the call or message and referring them promptly and appropriately.
- Distributes communications accurately, based on practice protocol. Includes pagers, faxes, emails.
- Resolves a variety of patient questions, including HMO referrals, billing and queries about services and test results; refers complex issues to practice manager or a clinical staff member, as appropriate.
- Schedules future appointments and requisitions, laboratory tests, radiology procedures and other special diagnostic tests as needed. May coordinate with appropriate sections of hospital admission and/or outpatient admissions and surgery.
- Notifies patient care area when patient has arrived and is ready to be seen.
- Attends to waiting patients in reception and ensures that they are seen in a timely manner or are promptly notified of unexpected delays
- Accurately identifies type of insurance from card, understands different types of payers, and verifies eligibility if necessary.
- Ensures entry at time of service of billing information on the patient and payer and accurate follow-up on missing information.
- Reviews encounter forms for accuracy and completeness, checks with physician for missing information.
- Enters patient charges into the EMR system according to established policies and procedures.
- Batches encounter forms and balances charges.
- Upholds standards of the practice and of the medical group for accurate and timely medical records.
- Releases information from records, only according to corporate policies and procedures.
- Ensures the availability of properly prepared patient medical records, daily schedules and related forms.
- Maintains medical record including loose filing and re-filing of charts daily.
- Pull and prepare charts for appointments.
- Maintains confidentiality around all patient information, both in front of each patient being treated and around other patients in the area.
- Performs other related duties as required.
Benefits
- Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
- Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance
- Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1-10 employees
