Pastor of Administration

North Phoenix Baptist Church•Phoenix, AZ

About The Position

To implement the Spanish Pastor's vision to further NPHX Church’s efforts to REACH & EQUIP people with the Gospel of Jesus Christ.

Requirements

1–2 years of administrative experience.
Experience in scheduling, organization, communication, and other administrative areas.
Basic skills in social media management and content posting.
Highly organized with strong attention to detail and accountability for quality.
Ability to manage multiple tasks simultaneously.
Proficiency in software such as Excel and Word.
Highly relational with the ability to interact well with a variety of people and circumstances.
Excellent verbal and written communication skills.
Ability to effectively manage conflict or sensitive situations.
Coachable and a strong team player.
Self-motivated with a commitment to excellence.
Ability to appropriately handle confidential information.
A committed Christian living a life of obedience with beliefs consistent with NPHX Church’s statement of faith.
Must be, or be willing to become, a member of NPHX Church.
Spanish fluency required; bilingual (Spanish/English) preferred.

Nice To Haves

Familiarity with slide editing software (ProPresenter, Canva) and basic audio or podcast editing is a plus.
Preferred experience with Planning Center Online and ProPresenter, and social media.

Responsibilities

Support the Spanish Campus Pastor with scheduling meetings, email communication, calendar organization, and general task coordination as needed.
Manage expense reports, PEX card purchases, receipts, and purchase orders.
Maintain and organize ministry documents and digital records (PCP, PCO, PCG, Google Workspace, etc.).
Provide administrative support to key volunteer leaders as directed.
Assist with scheduling and sending communications to Sunday volunteers.
Help prepare materials and supplies needed for volunteer teams.
Support ministry team leaders with basic administrative tasks (forms, schedules, and reminders).
Maintain the database of first-time guests and help track follow-up steps.
Support volunteers assisting in guest follow-up and retention strategies.
Input and update programming details for Sunday services and events in Planning Center (PCO).
Provide logistical support for key events such as Easter, Mother’s Day, Father’s Day, Thanksgiving, Christmas, monthly breakfasts, and group events.
Collaborate with other ministries—especially NPHX Kids and Students—to coordinate event planning, family onboarding, and engagement as we work together across ministries.
Serve as a point of contact and support for volunteer teams during Sunday services and special events, helping maintain smooth operations and volunteer engagement.
Keep ministry rooms organized, clean, and stocked with necessary materials.
Communicate supply needs in advance and assist with preparation for ministry spaces.
Assist with basic social media posting and coordination to promote Spanish Campus events and ministry updates.
Support media needs such as editing slides for Sunday services and helping prepare