Parts Purchasing Administrator

Paraco Gas Corp•Town of Saugerties, NY

About The Position

The Purchasing Administrator is responsible for the procurement of propane and HVAC parts, while working to reduce the company’s cost of goods by collaborating with suppliers, internal departments, and stakeholders. They will also work to procure customer-specific parts, communicate pricing, and coordinate installation of parts. This role will report to the Director of Service Operations.

Responsibilities

Maintain list of active and approved vendors and their contact information
Place all warehouse stock orders requested by Area Managers or Supervisors based on lowest cost vendor
Handle urgent part requests and coordinate expedited deliveries when necessary
Contact customers via email and phone to approve orders and schedule part installs
Place orders for Propane Equipment Installations
Place equipment orders for HVAC Equipment Installations
Work with vendors to develop package pricing for HVAC installations
Track and reconcile any warranty part/equipment purchases to ensure credit is received
Ensure purchase order system is used by all part purchases for reporting purposes
Monthly Vendor price checks to be conducted to share with Area Managers, Supervisors, and stakeholders
May need to complete these vendor checks on a biweekly basis depending on market volatility
Monthly counter purchase tracking to be distributed to Area Managers, Supervisors and stakeholders
Goal of tracking and reporting is a tool for Area Managers to manage and reduce counter sales
Evaluate purchasing on a weekly basis to ensure that parts are being purchased from best price vendor
Check special order parts to ensure correct markup was used by Area Manager/Supervisors
Work with Salesforce Administrator to update and ensure accurate package and parts pricing in system
Maintain profiles, logins, and access to vendor websites
Year-end inventory master sheet pricing
Year-end inventory audit presence
Year-end inventory data entry as required
Negotiate with vendors for better pricing