Parts Department Associate — Procurement & Logistics / HVAC

Authority HVAC • Tempe, AZ

7d • Onsite

About The Position

We’re a fast-growing national Commercial HVAC services company, and we’re looking for a Parts Department Lead to own and streamline our procurement and logistics operations across five markets — California, Arizona, Nevada, Texas, and Florida.

This role is about coordination, precision, and communication. You’ll lead a team that ensures the right parts are sourced, ordered, and delivered efficiently to our technicians and service teams across the country. You’ll manage vendor relationships, oversee purchasing systems, and keep projects moving by aligning parts availability with scheduling and field needs.

If you thrive on building structure, improving processes, and leading a team that keeps everything running behind the scenes, this is a key leadership opportunity with real impact.

Requirements

• 2+ years of experience in HVAC parts procurement and logistics
• Strong working knowledge of industry software platforms (e.g., NetSuite, BuildOps, Microsoft Office Suite)
• Proficiency with major distributor and manufacturer online ordering platforms (e.g., Johnstone, Carrier, Trane, Lennox, Ferguson, etc.) and the ability to navigate them efficiently for sourcing and order management.
• Excellent communication and relationship management skills with vendors and internal departments.
• Strategic thinker with the ability to build and refine processes that scale.
• A hands-on, solutions-driven leader who takes ownership from start to finish.
• Intermediate knowledge of Microsoft Excel

Responsibilities

• Oversee the day-to-day operations of the Parts Department from our Tempe HQ, supporting technicians and service teams in all active markets.
• Lead and mentor a team of 3–4 Parts Coordinators focused on multi-market procurement and delivery coordination.
• Manage and negotiate relationships with HVAC vendors and distributors to ensure competitive pricing and product availability.
• Coordinate direct-to-site or direct-to-technician shipments, optimizing order accuracy and delivery speed.
• Partner with Estimators, Area Service Managers, and Project Managers to confirm lead times and parts availability for upcoming service and project work.
• Collaborate with Accounting on purchase order reconciliation, cost tracking, and vendor billing accuracy.
• Develop standardized ordering and tracking processes to improve consistency across all regions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees